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fax-2850 MFC-4800 owner? manual www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
i approval information brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. use only genuine brother supplies do not refill the toner cartridges. attempting to use refilled toner cartridges and using incompatible toners may cause damage to the machine and such damage will not be covered by warranty. warranty coverage does not apply to problems caused by the use of 3rd party consumables. we can only recommend the use of genuine brother consumables. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
ii using this manual thank you for purchasing a brother fax machine/multi function centre. this machine has been designed to be simple to use, with lcd screen prompts to guide you through functions. however, you can use the machine to its fullest potential by taking a few minutes to read this manual. finding information all chapter headings and subheadings are listed in the table of contents. you will also be able to find information about a specific feature or function by checking the index at the back of this manual. also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. illustrations of some screen displays also help you choose the correct key-presses. symbols used in this manual additionally, the machine has a reports key. press reports and 1 to print a help list of basic operational steps and functions. note or additional information. the machine may be damaged or may not work correctly if this is not observed. warnings detail precautions you must take to avoid possible personal injury. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
iii user-friendly programming we have designed the machine with on-screen programming. user-friendly programming helps you take full advantage of all the functions the machine has to offer. since your programming is done on the lcd, we have created step-by-step on-screen prompts to help you program the machine. all you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. additionally, you can program settings more quickly by pressing menu/set and the menu number using the dial pad. a complete list of the function selections, options, and settings that are available is provided in the appendix of this manual. (see menu mode & menu selection table , page 148.) alternating displays the lcd sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. the display you?l probably see most often is shown on the right, showing you that when you place a document in the adf, you can either dial a number to send it as a fax or press the copy key to make a copy of the document. copy: no. & copy fax: no. & start www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
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v quick reference guide sending faxes automatic transmission 1 place the original face down in the adf. 2 enter the fax number using one touch (for fax-2850 only), speed dial, search or the dial pad. 3 press fax start . 4 sending a cover page 5 place the original face down in the adf. 6 press menu/set, 2, 2, 7 . 7 when next fax only appears, press menu/set . 8 press to select on (or off ), and then press menu/set . 9 press to select a comment, and then press menu/set . 10 enter two digits to indicate the number of pages being sent, and then press menu/set . 11 press 1 to select additional settings or ?ress 2 if you are ready to fax. 12 enter the fax number. 13 press fax start . real time transmission you can send faxes in real time. 1 place the original face down in the adf. 2 press menu/set, 2, 2, 5 . 3 press to select on , and then press menu/set or for the next transmission only, press to select next fax only , and then press menu/set . 4 for the next fax only, press to select on , and then press menu/set . 5 press 1 to select additional settings or ?ress 2 if you are ready to fax. 6 enter the fax number. 7 press fax start . receiving faxes select receive mode press receive mode to select fax only , fax/tel , tad:answer mach . or manual . if you select fax/tel , make sure to set ring delay and f/t ring time. manual reception 1 pick up the handset. 2 press fax start if you hear fax tones (beeps). 3 when the lcd shows receiving , replace the handset. for thai, arabic, indonesian, cantonese, please refer to quick reference guide enclosed in the carton box. or or or or or www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
vi storing numbers storing one touch dial numbers (for fax-2850 only) 1 press menu/set, 2, 3, 1 . 2 press the one touch key where you want to store the number. 3 enter a number (up to 20 digits), and then press menu/set . 4 enter a name (or leave it blank), and then press menu/set . 5 press stop/exit . storing speed dial numbers 1 for the fax press menu/set , 2, 3, 2 . for the mfc, press menu/set , 2, 3, 1 . 2 enter a two-digit speed dial number, and then press menu/set . 3 enter a number (up to 20 digits), and then press menu/set . 4 enter a name (or leave it blank), and then press menu/set . 5 press stop/exit . telephone operation one touch dialing / speed dialing 1 pick up the handset or press hook and listen for a dial tone. 2 when you hear the dial tone, press the one touch key of the location you want to call (fax-2850) or press search/speed dial , press # , then press the two-digit speed dial number. (if you pressed hook to dial, pick up the handset when the other party answers.) 3 to hang up, replace the handset. search/speed dial 1 press search/speed dial , then enter the first letter of the name you re looking for. 2 press or to search the memory. 3 when the name is displayed, lift the handset or press hook . 4 press fax start to dial. (if you pressed hook to dial, pick up the handset when the other party answers.) 5 to hang up, replace the handset. making copies making a single copy 1 place the original face down in the adf. 2 press copy . making multiple copies 1 place the original face down in the adf. 2 use the dial pad to enter the number of copies you want. 3 press copy . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
vii table of contents using this manual user-friendly programming table of contents ............................................................................... vi preparation and simple use preparation and simple use guide advice for preparation and simple use guide ................................... 3 fax-2850 control panel overview.................................................... 7 MFC-4800 control panel overview ................................................... 9 basic fax use chapter 1 setup initial settings.................................................................................... 11 custom settings................................................................................. 12 storing numbers for easy dialling ................................................... 14 chapter 2 sending a fax scanning adjustment......................................................................... 16 dialling a number ............................................................................. 16 sending operation ............................................................................. 18 chapter 3 receiving a fax receive mode settings ...................................................................... 20 receiving a fax ................................................................................. 23 chapter 4 telephone (voice) operation making voice calls........................................................................... 25 chapter 5 printing reports transmission report and journal setting.......................................... 28 using the reports key....................................................................... 29 advanced fax use chapter 6 advanced sending advanced operations ........................................................................ 30 chapter 7 advanced receiving operation from an external or extension telephone........................ 38 chapter 8 telephone service telephone service for australia........................................................ 40 telephone service for new zealand ................................................. 43 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
viii caller id (caller identification)........................................................45 telephone service for some countries .............................................47 chapter 9 polling polling receive ..................................................................................49 polling transmit.................................................................................51 chapter 10 remote fax options setting fax storage ............................................................................52 fax forwarding..................................................................................52 remote retrieval ...............................................................................53 copier chapter 11 making copies basic copy operations ......................................................................56 temporary copy setting....................................................................57 copy quality default settings........................................................60 printer/scanner chapter 12 using the machine as a printer special printing features ...................................................................62 printing from your pc......................................................................62 simultaneous printing/faxing............................................................64 acceptable paper ...............................................................................65 chapter 13 printer driver settings (for windows only) using the brother MFC-4800 printer driver.....................................66 basic tab ...........................................................................................66 advanced tab ....................................................................................68 support...............................................................................................75 chapter 14 using the windows -based brother mfl-pro control centre (for windows only) brother mfl-pro control centre ......................................................76 using the scan keys with pc windows............................................77 using the control panel keys............................................................78 brother control centre features........................................................79 scan to file ........................................................................................82 scan to e-mail....................................................................................83 scan to word processor .....................................................................85 user defined button ..........................................................................86 copy...................................................................................................87 send a fax..........................................................................................88 chapter 15 using scansoft paperport for brother and scansoft textbridge www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
ix chapter 16 setting up and using pc fax (for windows only) introduction ....................................................................................... 95 mfc remote setup ........................................................................... 95 pc fax sending (for windows only) .......................................... 96 chapter 17 using automatic e-mail printing for windows 95, 98, 98se, me only .......................................... 106 chapter 18 using the brother mfc with a new power macintosh g3, g4 or imac /ibook set up your usb equipped apple macintosh g3,g4 or imac with mac os 8.5/8.5.1/8.6/9.0/9.0.4/9.1............................. 107 using brother printer driver with your apple macintosh ......... 107 sending a fax from your macintosh application ........................... 109 using brother twain scanner driver with your apple macintosh ... 113 maintenance chapter 19 troubleshooting and maintenance error messages ................................................................................ 117 document jams and paper jams...................................................... 119 packing and shipping the machine ................................................. 125 regular maintenance....................................................................... 127 important information chapter 20 important safety information important information for australia................................................ 136 important information for new zealand ......................................... 137 important information for some countries..................................... 139 important information for all countries......................................... 141 appendix chapter 21 specifications fax specifications ........................................................................... 143 printer specifications (for MFC-4800 only).................................. 144 computer requirement (for MFC-4800 only) .............................. 145 electrical and environment ............................................................. 145 compilation and publication notice ............................................... 146 trademarks ...................................................................................... 146 entering text ................................................................................... 147 menu mode & menu selection table ............................................. 148 about fax machines........................................................................ 153 glossary ........................................................................................... 154 index ................................................................................................ 157 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
1 preparation and simple use guide steps to prepare and use the machine simply follow the steps below to prepare and use the machine simply. however, before you perform these steps, see important safety information (page 136), and advice for preparation and simple use guide (page 3). if you need further information, refer to basic use or advanced use. 1 read the quick setup guide follow the instructions on the brother quick setup guide to set up the machine. 2 setting the document documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. this machine can only scan an image 20.8 cm wide, regardless of how wide the document is. make sure you insert documents face down , top edge first . adjust the paper guides to fit the width of your document. the automatic document feeder (adf) can hold up to 20 pages, feeding each one individually through the machine. use standard (64 g/m 2 ~90 g/m 2 ) paper when using the adf; if you re using heavier paper, feed each sheet individually to prevent paper jams. paper guides approx. 1.3 cm www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
preparation and simple use guide 2 preparation and simple use open the document tray by pulling it toward you ( ), then unfold the extension ( ). do not use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. do not use cardboard, newspaper, or fabric. make sure documents written with ink are completely dry. 3 sending a fax insert the document face down in the adf. enter the fax number you want to call. press fax start . 4 making a single copy insert the document face down in the adf. press copy . to stop copying, press stop/exit . press stop/exit again to release the original document. (see making copies , page 56.) 5 multiple copies insert the document face down in the adf. using the dial pad, enter the number of copies you want (up to 99). for example, press 3 , 8 for 38 copies. press copy . 1 2 1 2 3 1 2 3 1 2 3 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
3 advice for preparation and simple use guide choosing a location place the machine on a flat, stable surface, such as a desk. select a place that is free of vibration and shocks. locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. connecting the power cord avoid placing the machine where it may be knocked. do not place near heaters, air conditioners, water, chemicals or refrigerators. do not expose the machine to direct sunlight, excessive heat, moisture or dust. do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit s memory. do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. avoid interference sources, such as speakers or the base units of cordless phones. ensure the airflow from the fan on the right hand side of the machine is not impeded. we recommend that this product be used with a surge protection device to protect the product against damage caused by a lightning strike. never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. avoid using a telephone (other than a cordless type) during an electrical storm. there may be a remote risk of electric shock from lightning. do not use the telephone to report a gas leak in the vicinity of the leak. this machine must be fitted with an earthed plug. since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
preparation and simple use guide 4 preparation and simple use memory storage in the event of a power failure, all settings in the general setup , setup receive , setup send , set quick-dial , report setting , remote fax opt and miscellaneous functions are stored permanently and fax sending and receiving data are stored for several days. important: if you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. the wires in the mains lead of this appliance are colored in accordance with the following code. green-and-yellow : earth blue : neutral brown : live as the wires in the mains lead of this apparatus may not correspond with the colored markings identifying the terminals in your plug, proceed as follows: the wire which is colored green-and-yellow must be connected to the terminal in the plug which is marked by the letter e or by the safety earth symbol or colored green or green-and-yellow. the wire which is colored blue must be connected to the terminal which is marked with the letter n or colored black. the wire which is colored brown must be connected to the terminal which is marked with the letter l or colored red. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
5 connecting an external telephone answering device (tad) sequence you might choose to connect an additional answering machine. when you have an external tad on the same telephone line as the machine, the tad answers all calls. the machine listens for fax calling (cng) tones. if it hears them, the machine takes over the call and receives the fax. if it doesn t hear the cng tones, the machine will not answer the call, and messages can be left on the tad by callers in the normal way. the tad must answer within a maximum of four rings. however, we recommend two rings as the tad setting. the machine cannot hear cng tones until the tad has answered the call, and with four rings there are only 8 10 seconds of cng tones left for the fax handshake. make sure you carefully follow instructions in this manual for recording your outgoing message. do not use a toll- saver ring setting on the tad. connections 1 you may connect an external tad to the machine, as shown below. 2 set your external tad to two rings or less. 3 record the outgoing message (see next page). 4 set the tad to answer calls. 5 set the receive mode to tad:answer mach. by pressing receive mode . it is important that the tad is connected via the ext socket on the machine or on the line jack unit. do not use a line doubler on the line jack as this can cause answering problems. tad tad (example for australia) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
preparation and simple use guide 6 preparation and simple use outgoing message (ogm) of external tad timing is important in recording this message. the message sets up the ways to handle both manual and automatic fax reception. 1 we recommend the outgoing message (ogm) is no longer than 20 seconds. 2 allow 5 seconds of silence at the beginning of your message. (this allows the fax to detect the calling tone prior to ogm, so reception can be faster.) 3 we recommend that you end your ogm by giving your remote activation code for people sending manual faxes. for example: after the beep, leave a message or send a fax manually by pressing 51 ( 91 for new zealand) and fax start. please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. in these cases you must inform callers that they must enter the remote activation code to send a fax. connecting an external telephone your fax/mfc is equipped with a handset that you can use as a regular phone. however, you can also connect a separate telephone to your fax/mfc, as shown below. whenever this external phone (or tad) is in use, the screen displays ext. tel in use , and, if the fax/mfc s handset is lifted, an alarm sounds. to disconnect the call on the external phone and switch to the fax/ mfc, lift the handset and press hook . (example for australia) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
7 fax-2850 control panel overview 11 4 3 5 9 8 10 6 7 2 12 1 1 liquid crystal display displays messages to help you set up and operate the machine. 2 shift this key is used to access the 5 through 8 one touch keys. 3 one touch dial keys these 4 keys give you access to 8 previously stored phone numbers. 4 copy keys: options you can quickly and easily select temporary settings (for the next copy only). enlarge/reduce lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%. for more choices, select manual and use dial pad to type any percentage between 50% and 200%. copy makes a copy. 5 redial/pause re-dials the last number called. also inserts a pause in autodial numbers. 6 reports/recall you can access the reports menu so you can select a report to print: help, quick dial, journal, xmit verify and system setup list and order form. 7 dial pad dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from pulse to tone . (not available in new zealand.) 8 hook/hold lets you dial telephone and fax numbers without lifting the handset. or lets you place telephone calls on hold. 9 search/speed dial lets you look up numbers stored in the dialling memory. also, lets you dial stored phone numbers by pressing # and two-digit number. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
preparation and simple use guide 8 preparation and simple use 0 fax keys: receive mode select how the machine will handle incoming calls. fax resolution sets the resolution when you send a fax. fax start starts sending a fax. a navigation keys: menu/set lets you access the menu and programming mode and stores your settings in the machine. or press to scroll forward or backward to set a menu selection. also, you can use these keys to do an alphabetical search for the names of stored numbers. press to scroll through the menus and options. or you can press these keys to adjust the ring or speaker volume. b stop/exit stops a fax, cancels an operation or exits from function mode. or www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
9 MFC-4800 control panel overview 12 5 4 3 9 8 11 10 6 7 2 1 13 1 liquid crystal display displays messages to help you set up and operate the machine. 2 reports/recall accesses the reports menu so you can select a report to print: help, quick dial, journal, xmit verify and system setup list and order form. 3 scan keys: scan image press this key to scan a picture into your graphics application for viewing and editing. scan/ocr press this key to start scanning a text document. scansoft textbridge will convert it to editable text and display it in your word processor application for further editing. scan to e-mail press this key to start scanning an original into your e-mail application, setting it up automatically as an attachment. 4 print key: reset clears data from the printer memory. 5 copy keys: options you can quickly and easily select temporary settings (for the next copy only). enlarge/reduce lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%. for more choices, select manual and use dial pad to type any percentage between 50% and 200%. copy makes a copy. 6 redial/pause re-dials the last number called. also inserts a pause in autodial numbers. 7 hook lets you dial telephone and fax numbers without lifting the handset. 8 dial pad dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from pulse to tone . (not available in new zealand.) 9 hold lets you place telephone calls on hold. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
preparation and simple use guide 10 preparation and simple use 0 search/speed dial lets you look up numbers stored in the dialling memory. also, lets you dial stored phone numbers by pressing # and two-digit number. a fax keys: receive mode select how the machine will handle incoming calls. fax resolution sets the resolution when you send a fax. fax start starts sending a fax. b navigation keys: menu/set lets you access the menu and programming mode and stores your settings in the machine. or press to scroll forward or backward to set a menu selection. also, you can use these keys to do an alphabetical search for the names of stored numbers. press to scroll through the menus and options. or you can press these keys to adjust the ring or speaker volume. c stop/exit stops a fax, cancels an operation or exits from function mode. or www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
11 chapter 1 1 setup initial settings setting the date and time the machine displays the date and time, and prints it on every fax you send. in the event of a power failure, the machine maintains date and time information for up to 9 hours. all other settings remain unaffected. 1 press menu/set , 1 , 1 . 2 enter the two digits of the year, and press menu/set . 02 is registered as 2002 in the machine. 3 enter two digits for the month and press menu/set . 4 enter two digits for the day and press menu/set . 5 enter the time in 24 hour format and press menu/set . 6 press stop/exit . setting the station id you can store your name, fax number, and telephone number to be printed on the fax cover page, and on all fax pages that you send. (see electronic cover page , page 30.) it is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence: - the + (plus) character (press key) - your country code - your local area code minus any leading 0 - a space - your number on the local exchange, using spaces to aid readability as appropriate. 1 press menu/set , 1 , 2 . 2 enter your fax number (up to 20 digits) and press menu/set . 3 enter your telephone number (up to 20 digits) and press menu/set . 4 enter your name (up to 20 characters) using the dial pad and the chart. to enter a space press twice. 5 press menu/set . 6 press stop/exit . when you enter your name, see entering text , page 147. the telephone number you enter is used only for the cover page features. if you do not enter a fax number, no additional information can be entered. to enter a space, press once between numbers and twice between characters. if your station id has already been programmed, the screen prompts 1 ?to make a change, or 2 ?to exit without changing. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setup 12 basic fax use custom settings volume settings ring volume you can select how loud the machine rings. the ring volume can be turned off for silent reception if required. 1 press menu/set , 1 , 3 , 1 . 2 press or to select off , low , med , or high . 3 press menu/set when the screen displays your selection. 4 press stop/exit . or you can adjust the ring volume when the machine is idle. you can turn the ring off. press or to adjust the volume level. with each key press, the machine rings so you can hear the current setting and the display shows the setting you are choosing. each key press changes the volume to the next setting. the new setting will remain until you change it again. beeper volume you can set the beeper to low , high or off . the machine comes with this volume set to low . when the beeper is set to low or high , the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax. 1 press menu/set , 1 , 3 , 2 . 2 press or to select your setting. 3 when the screen displays the setting you want, press menu/set . 4 press stop/exit . speaker volume you can set the volume of the machine speaker. 1 press menu/set , 1 , 3 , 3 . 2 press or to select your volume setting ( off , low , med , or high ). 3 press menu/set when the screen displays your selection. 4 press stop/exit . or if you are using hook , you can adjust the speaker volume while dialing. you can turn the speaker off or you can select a speaker volume level. the default setting is the lowest volume. press or to adjust the volume level. the display shows the setting you are choosing. each key press changes the volume to the next setting. the new setting will remain until you change it again. press hook to disconnect the line. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
13 chapter 1 toner save you can conserve toner using this feature. when you set toner save to on , print appears somewhat lighter. the default setting is off . 1 press menu/set , 1 , 4 . 2 press or to select on (or off ). 3 press menu/set . 4 press stop/exit . power save setting power save mode more reduces power consumption. if you switched on , when the machine is idle, it drops into power save mode automatically. in the power save mode, you can not use fax detect function and remote activation with the extension or external phone. and the machine does not display the date and time. 1 press menu/set , 1 , 5 . 2 press or to select on (or off ). 3 press menu/set when the screen displays your selection. 4 press stop/exit . sleep mode setting the sleep mode reduces power consumption while the machine is idle. you can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. the timer automatically resets when the machine receives a fax or pc data, or makes a copy. the factory setting is 0 minutes. 1 press menu/set , 1 , 6 . 2 use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode (00 to 99). 3 press menu/set . 4 press stop/exit . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setup 14 basic fax use setting the dialling mode (tone/pulse) (not available in new zealand) the machine is initially set to tone . if you are using a pulse dial line, you can change the setting to pulse by following the steps below. 1 press menu/set , 1 , 7 . the screen prompts you to select pulse (or tone ). 2 use or to select the dialling mode. 3 press menu/set when the screen displays the dialling mode you want. 4 press stop/exit . storing numbers for easy dialling you can set up the machine to do the following types of easy dialling: one touch (fax-2850), speed dial and groups for broadcasting of faxes. even if you lose electrical power, numbers stored in memory will not be lost. storing one touch dial numbers (for fax-2850 only) you can store 8 fax/phone numbers that you can dial by pressing one key. you can also store names with these numbers. when you press a one touch key, the screen displays the name or number as the call is dialled. (see one touch dialling (for fax-2850 only) , page 16.) 1 press menu/set , 2 , 3 , 1 . 2 press the one touch dial key where you want to store a number. the screen displays the location you selected. 3 enter a number (up to 20 digits), and press menu/set . the screen prompts you to enter a name for this number. 4 use the dial pad to enter the name (up to 15 characters). (see entering text , page 147.) or go to step 5 to store the number without a name. 5 press menu/set . return to step 2 to store another one touch dial number or press stop/exit . when you dial a one touch dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored. one touch dial keys are not the dial pad keys. they are the 4 keys (numbers 1-8). one touch dial numbers 5 - 8 are accessed by holding down shift while you press the appropriate one touch dial key. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
15 chapter 1 storing speed dial numbers you can store speed dial numbers, which you dial by pressing only four keys. there are 100 speed dial locations. (see speed dialling , page 17.) 1 for the fax, press menu/set , 2 , 3 , 2 . for the mfc, press menu/set , 2 , 3 , 1 . the screen prompts you to enter a location. 2 use the dial pad to enter a two-digit location (00-99), and press menu/set . the screen displays your entry, then prompts you to enter the number you re storing. 3 enter the number (up to 20 digits), and press menu/set . the screen now prompts you to store a name with this number. 4 use the dial pad to enter the name (up to 15 characters). (see entering text , page 147.) or go to step 5 to store the number without a name. 5 press menu/set . return to step 2 to store another speed dial number or press stop/exit . when you dial a speed dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored. changing one touch (fax-2850) and speed dial numbers if you try to store a one touch or speed dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. 1 press 1 to change the number stored, or press 2 to exit without making a change. 2 enter a new number. if you want to erase the number, press stop/exit when the cursor is to the far left of the digits. if you want to change p a digit, use or to position the cursor under the digit you want to change, then enter the new digit or press stop/exit to delete all charactors above and to the right of the cursor. 3 follow the directions in storing one touch dial or speed dial numbers. you can print a list of all stored numbers. (see using the reports key, page 29 .) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
basic fax use sending a fax 16 2 sending a fax scanning adjustment contrast if your document is very light or very dark, you might want to set the contrast accordingly. use light to send a light document. use dark to send a dark document. this setting is a temporary setting. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 1 . 3 use or to select auto , light , or dark . 4 when the screen displays your selection, press menu/set . 5 press 2 if you have finished choosing settings, and go to step 6 or press 1 if you want to select additional settings. the display returns to setup send menu. 6 enter a fax number and press fax start . fax resolution when you have a document in the adf, you can use the fax resolution key to temporarily change the setting. press fax resolution repeatedly until the lcd shows the setting you want. or you can change the default setting. 1 press menu/set , 2 , 2 , 2 . 2 press or to select the resolution you want, and then press menu/set . 3 press stop/exit . dialling a number one touch dialling (for fax-2850 only) 1 insert the document face down in the adf. 2 press the one touch key of the location you want to call. 3 press fax start . standard: suitable for most typed documents. fine: good for small print; transmits a little slower than standard resolution. s.fine: good for small print or artwork; transmits slower than fine resolution. photo: use when document has varying shades of grey; slow transmission time. if you try to use a one touch or speed dial location with no number stored in it, you hear a warning sound, and screen displays not assigned . the display returns to normal after 2 seconds. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
17 chapter 2 speed dialling 1 insert the document face down in the adf. 2 press search/speed dial , then press # and the two-digit speed dial number. 3 press fax start . search you can search for names you have stored in one touch (fax-2850) and speed dial memories. (see storing one touch dial numbers (for fax-2850 only) , page 14 and storing speed dial numbers , page 15.) 1 insert the document face down in the adf. 2 press search/speed dial , then enter the first letter of the name you re looking for. 3 press or to search the memory that are stored alphabetically. 4 when the screen displays the name you want to call, press fax start . chain dialling you can store very long dialling sequences by dividing them and setting them up as one touch (for fax-2850 only) and speed dial numbers. then while dialling, you can combine two or more one touch and/or speed dial numbers and even include manual dialling using the dial pad. you can use these numbers in any combination. the combined number will be dialled, in the order you entered it, as soon as you press fax start . for example: for the fax-2850, you can store 555 on one touch dial key 01 and 7000 on one touch dial key 02 . if you press one touch 01 , 02 and fax start , you can dial 555 7000 . to temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. so, if you press one touch 01 and press 7001 using the dial pad, you can dial 555 7001 . for the fax-2850 and MFC-4800, you can store 555 on speed dial #01 and 7000 on speed dial #02. if you press search/speed dial , # , 0 , 1 , search/speed dial , # , 0 , 2 and fax start , you can dial 555 7000 . to temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. so, if you press search/speed dial , # , 0 , 1 and press 7001 using the dial pad, you can dial 555 7001 . using access codes is easy. sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. to take advantage of low rates, you can store the access codes or long-distance carriers as one touch and speed dial numbers. you can also use or key to search the numbers you have stored in memory in numerical order. in that case, do not enter the first letter of the name in step 2. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
sending a fax 18 basic fax use manual and automatic fax redial if you re sending a fax manually and the line is busy, press redial/pause and fax start to try again. anytime you want to make a second call to the last number dialled, press redial/pause and fax start to save time. if you re sending a fax automatically and the line is busy, the machine will automatically redial up to 2 times at 2 minute intervals for australia or up to 2 times at 3 minute intervals for new zealand (10 times in 3 minute intervals for some countries). pause press redial/pause to insert a pause between digits to be dialled. sending operation automatic transmission this is the easiest way to send a fax. important: do not pick up the handset, or press hook to listen for a dial tone. 1 insert the document face down in the adf. 2 enter the fax number using one touch (fax-2850), speed dial, search or the dial pad. 3 press fax start . manual transmission manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending a fax. 1 insert the document face down in the adf. 2 pick up the handset and listen for a dial tone or press hook and listen for a dial tone. 3 enter the fax number you want to call. (you can dial the number by using one touch, speed dial, search or dial pad.) (see dialling a number , page 16.) 4 when you hear the fax tone, press fax start . 5 replace the handset. when you press redial/pause , a dash ??will appear on the display. by storing a pause, you can create a delay of 3.5 seconds. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
19 chapter 2 dual access you can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). you can set temporary settings for each fax you re scanning, except timer and polling. if you get a out of memory message while scanning the first page of a fax, press stop/exit to cancel the scan. if you get a out of memory message while scanning in a subsequent page, you ll have the option to press fax start to transmit the pages scanned so far, or to press stop/exit to cancel the operation. 1 insert the document face down in the adf. 2 enter the fax number. 3 press fax start . the machine starts scanning the document and the screen displays the job number (#xxx) of the fax, and how much memory is available. when the machine starts dialling you can immediately repeat steps 1 through 3 for the next fax. real time transmission when memory is full, the machine cannot continue to scan documents into memory before sending. however, you can turn on real time tx . then place the documents in the adf and enter the fax number. as soon as the phone line is free, the machine starts dialling and sending the fax. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 5 . 3 to change the default setting, press or to select on (or off ) and press menu/set . go to step 6 or for the next fax transmission only, press or to select next fax only . 4 press menu/set . 5 for the next fax only, press or to select on (or off ) and press menu/set . 6 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing settings and go to step 7. 7 if you switched on real time transmission for the next fax only, enter the fax number and press fax start . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
basic fax use receiving a fax 20 3 receiving a fax receive mode settings select receive mode there are four different receive modes for the machine. you may choose the mode that best suits your needs by pressing receive mode repeatedly until the screen displays the setting you want to use. you?l need to connect an external telephone to select fax/tel (f/t) or manual mode. receive mode for 1. fax only use this function if you want to receive fax messages only (no telephone calls). the machine should be connected on its own line. the machine automatically answers every call as a fax call. you cannot receive a voice call, but, if you have connected an external telephone, you can still dial out and make voice calls. (this setting is recommended if the machine is on its own dedicated line.) 2. fax/tel ( f/t ) use this function if you expect to receive many fax messages and few phone calls. the machine automatically answers every call. if the call is a fax, it prints the fax. if the call is not a fax, it signals you with an f/t pseudo-ring, different from the phone company ringing, to alert you to pick up the call. if you select this setting, you ll need to set the ring delay and f/t ring time features (on the following pages). 3. tad:answer mach. (with an external answering machine) this is the only setting in which you can use an external answering machine. your telephone answering device is connected to the machine, and answers every call. once the external telephone answering device (tad) answers, the machine listens for fax tones. if it detects fax tones, fax messages are printed. the tad setting works only with an external telephone answering device (tad). ring delay and f/t ring time do not work in this setting. 4. manual use this function if you receive many telephone calls and few fax messages. you must answer all calls yourself. if you hear fax tones, wait until the machine takes over the call automatically, then hang up (see fax detect function). www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
21 chapter 3 to select or change your receive mode 1 press receive mode . the screen displays your current selection. 2 press the key again and the next selection appears. after 2 seconds, the screen returns to the date and time display, along with your new receive mode setting. setting the ring delay the ring delay setting determines the number of times the machine rings before it answers in fax only or fax/tel mode. (see operation from an external or extension telephone , page 38 and for fax/tel mode only , page 38.) 1 press menu/set , 2 , 1 , 1 . 2 press or to select how many times the line rings before the machine answers (02-10 for australia, 01-10 for new zealand, 00 -10 for some countries.). 3 press menu/set when the screen displays your selection. 4 press stop/exit . setting the f/t (fax/tel) ring time (fax/tel mode only) you need to determine how long the machine will notify you with its special f/t pseudo-ring when you have a voice call. this ringing happens after the initial ringing from the phone company. only the machine rings, for 20, 30, 40 or 70 seconds (for 20, 30, 40 or 55 seconds: only for new zealand) ; no other phones on the same line ring the special f/t pseudo-ring. however, you can answer the call on any extension phone (in a separate wall socket) on the same line as the machine. (see operation from an external or extension telephone , page 38.) 1 press menu/set , 2 , 1 , 2 . 2 press or to select how long the machine will ring to alert you that you have a voice call, and then press menu/set . 3 press stop/exit . if you are changing the receive mode while in another operation, the screen returns to that operation. fax/tel tad:answer mach. manual fax only current receive mode fax: fax only f/t: fax/tel tad: external answering machine man: manual 09/06 15:25 fax www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
receiving a fax 22 basic fax use now, when a call comes in and the machine is set to fax/tel (f/t) mode, all phones on this line will ring the number of times you selected in ring delay. you can let the machine pick up and detect if it s a fax or voice call. if it s a fax call, the machine prints the fax. if it s a voice call, the machine signals you with an f/t pseudo-ring for the length of time you selected in f/t ring time. fax detect (set on by default) when you use this feature, you don t have to press fax start when you answer a fax call and hear calling beeps. just hold the handset and wait for several seconds. when you see receiving on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall socket, just replace the handset, and the machine does the rest. selecting on allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. selecting semi lets the fax machine receive the call only if you ve answered it at the machine. selecting off means you ll have to activate the machine yourself, by pressing fax start or 5 1 ( 9 1 for new zealand) if you are not at the machine. (you have to set remote activation to on in menu/set , 2 , 1 , 4 to use 5 1 ( 9 1 for new zealand).) (see operation from an external or extension telephone , page 38.) in case fax detect does not work, because of a poor phone line connection, just press the activation code 5 1 ( 9 1 for new zealand). 1 press menu/set , 2 , 1 , 3 . 2 use or to select on , semi or off and press menu/set . 3 press stop/exit . even if the caller hangs up during the f/t pseudo-ringing, the machine continues the f/t pseudo-ringing for the set time. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
23 chapter 3 receiving a fax printing a reduced incoming document (auto reduction) if you choose on , the machine reduces an incoming document automatically, so that it fits on one page of a4 recording paper, regardless of the size of the original document. 1 press menu/set , 2 , 1 , 5 . the screen displays 2 use or to select on (or off ). 3 press menu/set when the screen displays your selection. 4 press stop/exit . setting the print density if the machine is printing too light or too dark, you can adjust the print density level. the new setting will remain until you change it again. 1 press menu/set , 2 , 1 , 7 . 2 press or to select your setting. each key press changes the print density to the next setting. 3 when the screen shows the setting you want, press menu/set . 4 press stop/exit . if you receive faxes that are split on two pages, change this setting on . when you use auto reduction to reduce incoming documents to fit on one page of recording paper, you can do so only as long as the original document is not longer than 35 cm. if the original is longer than 35 cm, the data will not be reduced and will carry over to print on a second page. when you use auto reduction and you receive an incoming document that is smaller than your recording paper, no reduction will take place, and you will get the same size recorded as the original. 5.auto reduction www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
receiving a fax 24 basic fax use reception into memory as soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display check paper ; please put some paper in the multi-purpose sheet feeder. (see brother quick setup guide.) if the memory reception switch is on at this time the current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. subsequent incoming faxes will also be stored into memory until the memory is full, following with no further incoming fax calls will be automatically answered. to print all data, put fresh paper in the multi-purpose sheet feeder and press fax start . if the memory reception switch is off at this time the current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. subsequent incoming fax calls will not be automatically answered until fresh paper is put in the multi-purpose sheet feeder. to print the last fax received, put paper in the multi- purpose sheet feeder and press fax start . 1 press menu/set , 2 , 1 , 6 . 2 use or to select on or off , and press menu/set when the screen displays your selection. 3 press stop/exit . printing a fax from memory if you have fax storage on for remote retrieval or fax forwarding, you can still print a fax from the machine s memory when you are at the machine: (see setting fax storage , page 52.) 1 press menu/set , 2 , 5 , 4 . 2 press fax start . 3 after all the data saved in the memory is printed out, press stop/exit . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
25 chapter 4 4 telephone (voice) operation making voice calls you can use your fax/mfc to make voice telephone calls, by dialling manually or by using search, one touch (fax 2850) or speed dial memory. when you dial an auto dial number, the screen displays the name you ve stored, or if you haven t stored a name, the fax number you ve stored. manual dialling manual dialling is simply pressing all of the digits of the phone number. 1 pick up the handset. or press hook . 2 when you hear a dial tone, dial the number, using the dial pad. 3 if you pressed hook to dial the call, pick up the handset when the other party answers. (the speaker works only one way; the other party won t be able to hear you unless you pick up the handset.) 4 to hang up, replace the handset. search you can search for names you have stored in one touch (fax-2850) and speed dial memories. (see storing one touch dial numbers (for fax-2850 only) , page 14 and storing speed dial numbers in chapter 1.) 1 press search/speed dial , then enter the first letter of the name you re looking for. 2 press or to search the memory. 3 when the screen displays the name you want to call, press fax start to begin dialling. 4 if you press hook to dial the call, pick up the handset when the other party answers. (the speaker works only one way; the other party won t be able to hear you unless you pick up the handset.) 5 when the call is over, hang up. one touch dialling (for fax-2850 only) 1 pick up the handset. or press hook . 2 when you hear a dial tone, press the one touch key of the location you want to call. to use one touch dial numbers 5-8 hold down shift and press the appropriate one touch dial key. 3 if you pressed hook to dial the call, pick up the handset when the other party answers. (the speaker works only one way; the other party won t be able to hear you unless you pick up the handset.) you can also use chain dialling or pause function. (see chain dialling , page 17 and pause , page 26) you can also use or key to search the numbers you have stored in memory in numerical order of registration. in that case, do not enter the first letter of the name in step 2. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
telephone (voice) operation 26 basic fax use 4 to hang up, replace the handset. speed dialling 1 pick up the handset. or press hook . 2 when you hear a dial tone, press search/speed dial , press # , and then press the two-digit speed dial number. (see storing speed dial numbers , page 15.) 3 if you pressed hook to dial the call, pick up the handset when the other party answers. (the speaker works only one way; the other party won t be able to hear you unless you pick up the handset.) 4 to hang up, replace the handset. hold 1 press hold to put a call on hold. 2 you can put down the handset without disconnecting the call. 3 pick up the fax/mfc handset to release the call from hold. picking up an extension handset will not release the call from hold. pause press redial/pause to insert a 3.5 second pause between numbers. if you are dialing overseas, you can press redial/pause as many times as needed to increase the length of the pause. on hook dialling 1 dial the number by using the dial pad or one touch dial key (fax 2850), or speed dial and # then two-digit speed dial number. 2 the number you are dialling, or the name you have stored for one touch or speed dial is displayed on the lcd. 3 press fax start . 4 pick up the handset when you hear the other end from the monitor speaker. if you accidentally press hook before lifting the handset, the call will be disconnected. if you try to use a one touch location with no number stored in it, you hear a warning sound, and screen displays not assigned . the display returns to normal after 2 seconds. if you are sending a fax, press fax start after pressing the speed dial number. if you picked up the handset, press fax start when the receiving fax machine answers with fax tone. when you make a call by pressing fax start after dialling, you can listen to the other end of the line from the monitor speaker, but they can? hear you unless you pick up the handset. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
27 chapter 4 tone/pulse (not available in new zealand) if you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. if you have touch tone service, you do not need this feature to send tone signals. 1 lift the handset. 2 press # . any digits dialled after this sends tone signals. 3 when you hang up, fax/mfc returns to pulse dialling service. fax/tel (f/t) mode when you share one line for your telephone and fax machine, in the fax/tel ( f/t ) mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (see select receive mode , page 20.) hook key if you press hook when you are talking lifting the handset with the other end, you can hear the other end from machine s monitor speaker, but the other end cannot hear you. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
basic fax use printing reports 28 5 printing reports transmission report and journal setting two reports require initial setup in the menu table: transmission verification report and journal period. for initial setup: press menu/set , 2 , 4 , 1 . or press menu/set , 2 , 4 , 2 . customizing the transmission verification report you can use the transmission report as confirmation that you sent a fax. this report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. when the feature is off , the report is printed automatically only if an error occurred during transmission. if the report indicates error, send the document again. if the report indicates you should check the readability of certain pages, resend those pages. if you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. you can select off+image or on+image to print a portion of the first page of the fax message on the report. 1 press menu/set , 2 , 4 , 1 . 2 press or to select off , off+image , on and on+image . 3 press menu/set . 4 press stop/exit . setting the journal period you can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). if you set the interval to off , you can print the report by following the steps in the next section. 1 press menu/set , 2 , 4 , 2 . 2 press or to choose your setting, and then press menu/set . if you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown. press or to choose your setting and press menu/set . 3 enter the time to begin printing, in 24-hour format (for example, enter 19:45 for 7:45 pm), and press menu/set . 4 press stop/exit . 1.transmission 2.journal period www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
29 chapter 5 using the reports key six lists are available. to print a report 1 press reports . 2 press or to select the report you want, and then press menu/set . or enter the number of the report you want to print. for example, press 1 to print the help list. lists basic operational steps and functions. lists names and numbers stored in speed dial memory, in numerical order. journal lists information about the last 200 incoming and outgoing faxes. tx means transmit; rx means receive. prints a transmission verification report for your last transmission. lists settings for general setup , setup receive , setup send , report setting , remote fax opt and miscellaneous . you can print an accessories order form to your brother dealer for service. 1.help 2.quick-dial 3.journal 4.xmit verify 5.system setup 6.order form www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use advanced sending 30 6 advanced sending advanced operations electronic cover page the cover page is sent to the receiving party s machine. your cover page includes the name stored in the one touch (fax-2850) or speed dial memory, if you have used this feature to start the call. the cover page indicates the fax is from your station id, and the number of pages you re sending. if you have coverpg setup set to on (function menu 2-2-7), the number of pages remains blank. you can select a comment to include on your cover page, or you can select 1.note off if you do not wish to include a comment. (see entering text , page 147.) as well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. (see composing your own comments , page 31.) cover page for next fax only make sure station id is set up. (see setting the station id , page 11.) this feature does not work without the station id. you can set the machine to send a cover page with a particular document. this cover page will include the number of pages in your document. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 7 . 3 press menu/set when the screen displays next fax only . 4 press or to select on (or off ), and press menu/set . 5 press or to view the comment selections. 6 press menu/set when the screen displays your selection. 7 enter two digits to indicate the number of pages you are sending. (enter 00 to leave the number of pages blank.) if you make a mistake, press to back up and re-enter the number of pages. 8 press menu/set . the screen prompts you to continue. 9 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing settings, and go to step 10. 10 enter the fax number and then press fax start . 1.note off 2.please call 3.urgent 4.confidential www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
31 chapter 6 always send cover page make sure station id is set up. (see setting the station id , page 11.) this feature does not work without the station id. you can set the machine to send a cover page whenever you send a fax. the number of pages in your fax is not included when you use this setting. 1 press menu/set , 2 , 2 , 7 . 2 press or to select on or off . 3 press menu/set when the screen displays coverpage:on . (if you select on , a coverpage is always sent when you send a fax.) 4 if you selected on , the screen displays the cover page comment options. press or to view comment selections. 5 press menu/set when the screen displays your selection. the screen prompts you to continue. 6 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 to exit if you have finished choosing settings. using a printed cover page if you prefer using a printed cover page that you have write on, you can print the sample page and attach it to your fax. 1 press menu/set , 2 , 2 , 7 . 2 press or to select print sample , and press menu/set when the screen displays your selection. 3 press fax start . the machine prints a copy of your cover page. 4 press stop/exit . composing your own comments 1 press menu/set , 2 , 2 , 8 . the screen displays: coverpage note . 2 use or to choose position 5 or 6 for your customized comment, and press menu/set . 3 use the dial pad to enter your customized comment. (see entering text , page 147.) 4 press menu/set . the screen prompts you to continue 5 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 to exit. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use advanced sending 32 overseas mode sometimes, when sending a fax to overseas numbers, problems can be experienced. this mode makes the machine work better for such calls. after you send a fax using this feature, the feature turns itself off. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 9 . 3 press or to select on (or off ), and press menu/set when the screen displays your selection. 4 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing settings and go to step 5. 5 enter the fax number you re calling, and press fax start . delayed transmission (timer) you can use this function to send a fax up to 24 hours later. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 3 . 3 enter the time you want the fax to be sent, in 24-hour format (for example, enter 19:45 for 7:45 pm), and press menu/set . 4 press 1 to select doc or press 2 to select memory . if you select 1.doc , the machine will not start scanning the document until the preset time. the document must be left in the adf. 5 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing settings and go to step 6. the screen prompts you to enter the fax number. 6 enter the fax number, and press fax start . the machine will wait until the time you have entered to send the fax. delayed batch transmission before sending the delayed faxes, your brother machine will economize by sorting all the documents in memory by destination and scheduled time. if you set batch transmission to on , all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 press menu/set , 2 , 2 , 4 . 2 press or to select on (or off ) and press menu/set . 3 press stop/exit . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
33 chapter 6 broadcasting broadcasting is automatically sending the same fax message to multiple fax numbers. using the menu/set key, you can include up to 8 one touch locations (fax-2850), up to 100 speed dial locations, and up to 50 manually dialled numbers (maximum of 158 (fax-2850) or 150 (mfc- 4800) locations if you did not use up any locations for groups, access codes or credit card numbers). however, available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting. if you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer. the easiest way to broadcast is to first combine frequently used one touch (fax-2850) and speed dial numbers as a group, which uses up a one touch key (fax-2850) or a speed dial #. (remember, you can have up to six groups and quick dial numbers can be included in more than one group). then by pressing menu/set between each location, you can include one touch (fax- 2850), speed dial, groups, and manual dialling (using the dial pad) in the same broadcast. use the search/speed dial to help you choose the numbers easily. after the broadcast is completed, a broadcast report will be printed automatically to let you know the results. 1 insert the document face down in the adf. 2 enter a number using one touch (fax-2850), speed dial, search, group number or the dial pad. example: group number 3 press menu/set . you will be prompted to enter the next number. 4 enter the next number. example: speed dial 5 press menu/set . 6 enter the next fax number. example: manual dialling, using the dial pad. 7 press fax start . the machine will read the documents into memory and then start sending faxes to all the numbers you entered. to stop the broadcasting in progress, press stop/exit . the display asks if you want to cancel all locations or just the location that is being sent to. enter the long dialling sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited. if the line is busy or a connection could not be made for some other reasons while broadcasting, the machine will redial the number automatically. if the memory is full, press stop/exit to abort the job or press fax start to send the portion that is in the memory (if more than one page has been scanned). www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use advanced sending 34 setting up groups for broadcasting groups allow you to send the same fax message to many fax numbers by pressing only one one touch group key and fax start (fax-2850) or five keys ( search/speed dial , # , the two-digit location, and fax start ). you can store up to six of the groups on your one touch keys (fax- 2850) or speed dial, and then broadcast by pressing only the one touch key (fax-2850) or search/speed dial , # , the two-digit location (and fax start ). first , you ll need to store each fax number as a one touch or speed dial number. then, you can combine them into a group. each group uses up a one touch or speed dial number. you can have up to six groups, or you can assign up to 107 (fax-2850) or 99 (MFC-4800) numbers to one large group. (see storing one touch dial numbers (for fax-2850 only) , page 14 and storing speed dial numbers , page 15.) 1 for the fax, press menu/set , 2 , 3 , 3 . for the mfc, press menu/set , 2 , 3 , 2 . 2 storing the group as a speed dial number. press search/speed dial , and then enter the two- digit location where you wish to store the group number, and then press menu/set . (for example, press search/speed dial , 07 .) or storing the group on a one touch key. for the fax-2850, press a one touch key where you wish to store the group number, and then press menu/set . (for example, press one touch key 2 .) 3 use the dial pad to enter the group number, and then press menu/set . (for example, press 1 for group 1.) 4 to include one touch or speed dial numbers in the group, enter them as if you were dialling. for example, for one touch dial key 5 , press one touch dial key 5 . for speed dial location 09, press search/speed dial , then press 0 , 9 on the dial pad. the lcd shows 05, #09. 5 press menu/set . the screen prompts you to enter a name. 6 use the dial pad to enter a name for the group (for example, new clients) and press menu/set . (see entering text , page 147.) 7 press stop/exit . you can print a list of all one touch and speed dial numbers. group numbers will be marked in the column of group ? (see printing reports, page 28 .) press speed-dial or one-touch key for fax-28 5 0, lcd shows for MFC-4800, lcd shows press speed-dial speed dial? # g01:*05#09_ www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
35 chapter 6 cancelling a job while scanning the document you can cancel a job while you are scanning it into memory by pressing stop/exit . eject the document by pressing stop/exit again. checking and cancelling a scheduled job in memory you can check or cancel a job that is waiting in memory. if the machine is idle, 1 press menu/set , 2 , 6 . any waiting jobs appear on the display. if nothing is waiting, the screen displays no job waiting . 2 if you have more than two jobs waiting, use or to select the job you want to cancel. press menu/set when the screen displays your selection or if you have only one job waiting, go to step 3. 3 press 1 to cancel or press 2 to exit without cancelling. to cancel another job, return to step 2. 4 press stop/exit . memory security this feature allows you to prevent unauthorised access to the machine. when switched on, memory security prohibits most functions. the following functions listed are available while memory security is switched on. receiving faxes into memory [limited by memory capacity]. scheduled delayed transmission* polling* fax forwarding* remote retrieval * provided it was set before memory security was switched on. using memory security you must use a password to switch memory security on and off. setting up memory security for the first time 1 press menu/set , 2 , 0 , 1 . 2 enter a 4-digit number as a password. 3 press menu/set . the screen prompts you to re-enter the password. 4 re-enter the password and press menu/set . 5 press or to choose set security . 6 press menu/set . you can check which jobs are remaining in memory by following steps 1 and 2 above. new passwd:xxxx verify:xxxx www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use advanced sending 36 the screen prompts you to enter the password. 7 enter a 4-digit password, followed by menu/set . this is the same as the security password of the machine already stored. the screen displays accepted for 2 seconds, followed by secure mode - memory security is now switched on. changing the memory security password 1 press menu/set , 2 , 0 , 1 . 2 press or to choose set password . 3 press menu/set . the screen prompts you to enter the old password. 4 enter the current password. 5 press menu/set . 6 enter a 4-digit number as a new password. 7 press menu/set . the screen prompts you to re-enter the new password. 8 enter the new password again and press menu/set . 9 press stop/exit . switching memory security on 1 press menu/set , 2 , 0 , 1 . 2 press or to choose set security . 3 press menu/set . the screen prompts you to enter the password. 4 enter a 4-digit password, followed by menu/set . this is the same as the security password of the machine already stored. the screen displays accepted for 2 seconds, followed by secure mode - memory security is now switched on. if the password you enter at step 7 is incorrect, the screen would display wrong password . after 2 seconds the display will then return to normal (displaying the date & time). you must then start from step 5 to set memory security. if the password you enter at step 4 is incorrect, the screen would display wrong password . after 2 seconds the display will then return to normal (displaying the date & time). you must then start from step 1 to set memory security. password:xxxx old passwd:xxxx new passwd:xxxx verify:xxxx password:xxxx www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
37 chapter 6 switching off memory security 1 when memory security is switched on, press menu/set . 2 enter a 4-digit password and press menu/set . the screen displays accepted , then after 2 seconds the display reverts to normal. memory security is now switched off. then all the data saved in the memory will be printed out. if you forget the memory security password, please contact your brother dealer for service or the help number given with the warranty documentation. if the password you enter at step 2 is incorrect, the screen would display wrong password . after 2 seconds the display will then return to displaying secure mode . you must then start from step 1 to switch off memory security. password:xxxx www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use advanced receiving 38 7 advanced receiving operation from an external or extension telephone an external phone is a telephone that is plugged into the machine (either into the machine s ext socket or into the back of the connector that plugs into the telephone wall socket). an extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket. for example, the machine may be connected to a phone line in your study, and you may have another phone on the same line (and same phone number) in your kitchen. this feature enables you to answer the phone in the kitchen if it rings while you are making a coffee, knowing that you can transfer the call to the machine if the incoming call is a fax. if you answer a fax call on an external or extension phone, you can make the machine take over by using the activation code. when you press the activation code 5 1 ( 9 1 for new zealand), the machine starts to receive a fax. if you set fax detect to on, you don t have to press 5 1 ( 9 1 for new zealand), just hold the handset and wait for several seconds. (see fax detect (set on by default) , page 22.) if the machine answers a voice call and f/t pseudo-rings for you to take over, use the deactivation code # 5 1 ( # 9 1 for new zealand) to take the call at an extension phone. the deactivation code is used only in fax/tel (f/t) mode. (you have to set remote activation to on in menu/set , 2 , 1 , 4 to use 5 1 or # 5 1 ( 9 1 or # 9 1 for new zealand).) if you answer a call, and no one is on the line, assume you re receiving a fax. at an extension phone, press 5 1 ( 9 1 for new zealand), wait for fax receiving tones (chirps), then hang up. at an external phone, press 5 1 ( 9 1 for new zealand) and wait for the phone to be disconnected (the screen displays receiving ) before you hang up. (your caller will have to press start to send the fax.) the remote activation code can also be used by your callers. when you are using an external tad, your outgoing message (ogm) should end with the statement to send a fax, press 5 1 ( 9 1 for new zealand) . (see outgoing message (ogm) of external tad , page 6.) for fax/tel mode only when the machine is in fax/tel (f/t) mode, it will use the f/t ring time (f/t pseudo-ringing) to alert you to a voice call. if you re at the machine, you can lift the handset to answer. if you re at an extension phone, you ll need to lift the handset during the f/t ring time and press # 5 1 ( # 9 1 for new zealand) between the f/t pseudo-rings. if no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1 ( 9 1 for new zealand). if you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
39 chapter 7 switching on remote activation and changing remote codes remote codes might not work with some telephone systems. the preset activation code is 5 1 ( 9 1 for new zealand). the preset deactivation code is # 5 1 ( # 9 1 for new zealand). to switch remote activation on and change remote codes 1 press menu/set , 2 , 1 , 4 . 2 press or to select on (or off ), and press menu/set when the screen displays the setting you want. 3 if you want to, enter a new remote activation code, then press menu/set . 4 if you want to, enter a new remote deactivation code, then press menu/set . 5 press stop/exit . if you are always disconnected when accessing your external tad remotely, try changing the activation code from 5 1 ( 9 1 for new zealand) to # # # and the deactivation code from # 5 1 ( # 9 1 for new zealand) to 1 1 1 . you cannot use the same number for the activation code, the deactivation code and the remote access code. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use telephone service 40 8 telephone service telephone service for australia distinctive ringing this machine feature lets you use the distinctive ringing subscriber service offered by telstra s faxstream duet, which allows you to have at least two separate telephone numbers on the phone line. each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. this is one way you can have a separate phone number for your fax/mfc. your fax/mfc has a distinctive ringing function, allowing you to dedicate one phone number just for receiving faxes. set the distinctive ringing to on 1 disconnect the fax/mfc from any tad or telephone company voice mail. 2 set the fax/mfc to manual mode. 3 press menu/set , 2 , 0 , 2 . the screen displays the current setting of this feature. 4 press or to select on (or off ). 5 press menu/set. 6 press stop/exit . caller id (caller identification) caller id is a telephone service that allows the subscriber to see a display of the caller s phone number or name as the telephone rings. it is a fast way to screen your calls. you can respond quickly to calls you missed, because caller ids are received and stored in your fax/mfc memory. you can switch it off temporarily, then turn it back on. when you get a new fax number, make sure you reset this function. to have your external tad answer only the main number, the machine must be in manual mode. in fax/tel (f/t) or fax only mode, the machine will answer all numbers on the phone line. to get the caller id service: apply for the caller id service at your local telephone company, if available. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
41 chapter 8 advantages of caller id for business all businesses profit from a quicker response to customer calls. businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. at home residential customers can protect themselves from unwanted calls. how does the caller id work? the caller id appears on the display when your telephone rings as your telephone rings, the display shows you the caller? phone number or name. once you pick up the handset, the caller? id disappears. you will see up to the first 16 characters of the number on the display. helpful hints if out of area appears on the display, it means that the call came from outside your caller id service area or a public phone. * if private call appears on the display, it means the caller intentionally blocked the transmission of his/her id. * if no caller id was transmitted to your fax machine, pick up phone will remain on the display. * depends on network function. the caller id is stored in your machine? memory the fax/mfc can store a maximum of the last 30 incoming caller ids in the memory, along with the time and date of reception. the 31st call will cause the oldest id to be erased. the caller id information stored in the memory can be used for the following. printing the caller id list. you can review calls you received by checking the caller ids in memory. this report will list the date, time, phone number (caller id), and type of call (comment). viewing caller id list caller id memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. you can scroll through caller id information to review those calls made to your fax/mfc. 1 press menu/set , 2 , 0 , 3 . 2 press or to select display # and press menu/set . if the name was not received, it will not be displayed. 3 press or to scroll through the caller id memory to select the caller id you want to view and press menu/set . the next screen shows the caller? telephone number and the date and time of the call. 4 press or to return to the caller id listing or ?press stop/exit to exit. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use telephone service 42 printing caller id list 1 press menu/set , 2 , 0 , 3 . 2 press or to select print report . 3 press menu/set . 4 press fax start . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
43 chapter 8 telephone service for new zealand faxability faxability is a service offered by telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. this way, when you get an incoming call, you can identify the number being called by its ring. how will the fax machine treat all other numbers? faxability mode ensures that the machine will answer calls to the faxability (secondary) number. when a call comes in to your main number, all the phones will ring. you can set an external answering device (tad) to answer calls on the other number(s). (see the chart in the following page.) if you change the answer mode on the fax machine to fax/tel (f/t) or fax only mode, that setting will override the faxability setup. in fax/tel (f/t) or fax only mode, your fax machine will answer all the phone numbers (including its own ring pattern). what is the advantage of using the faxability function? using faxability is the most efficient way to receive both fax and telephone calls on the same line. it is much easier for your callers who dial manually. the fax machine will answer with receiving tones so they will not have to press an activation code. and the people who call to talk on your main number, will not have to talk to your fax machine. basically, it gives you two independent numbers without the higher cost of a second line. how does faxability work? your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. when faxability is on , you will not hear the first ring of all incoming calls on the fax machine. extension phones will ring as usual. if the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. otherwise, you will hear the extension phones and the fax machine continue to ring. the fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. you will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. either you or a telephone answering device can answer the main number(s). www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use telephone service 44 flowchart sequence of incoming call how to turn faxability off or on the faxability function is designed to accommodate the faxability service provided by telecom. to change the setting, repeat steps 1-3; step 2 is where you can select either on or off . call waiting beeps caused by incoming calls on your main number can affect fax transmissions. if you have faxability service but don t have call waiting you need do nothing at this stage. if you do have call waiting as well as faxability, set the call waiting menu option to on . see below. your faxability service automatically suspends call waiting when incoming faxes are being sent to you. 1 press menu/set , 2 , 0 , 2 . the screen displays 2 press or to select on (or off ). 3 press menu/set . only when faxability is set on , call waiting can be selected on . in case of faxability is set off , call waiting is automatically off without choice. 4 press menu/set . 5 press stop/exit . all extension phones ring, fax machine is silent. (the answer mode should be manual.) fax machine automatically receives and prints fax message. fax machine begins ringing on third ring. registered faxability number main number you answer the call at an external phone. telephone answering device (tad) answers the call. incoming call 2.faxability faxability:on faxability:off call waiting:off www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
45 chapter 8 caller id (caller identification) caller id is a telephone service that allows the subscriber to see a display of the caller s phone number as the telephone rings. it is a fast way to screen your calls. you can respond quickly to calls you missed, because caller ids are received and stored in your machine s memory. advantages of caller id for business all businesses profit from a quicker response to customer calls. businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. at home residential customers can protect themselves from unwanted calls. how does the caller id work? the caller id appears on the display when your telephone rings as your telephone rings, the display shows you the caller s phone number. once you pick up the handset, the caller s id disappears. you will see up to the first 16 characters of the number on the display. helpful hints if out of area appears on the display, it means that the call came from outside your caller id service area. * if private call appears on the display, it means the caller intentionally blocked the transmission of his/her id. * if no caller id was transmitted to your fax machine, pick up phone will remain on the display. * depends on network function. to get the caller id service: apply for the caller id service at your local telephone company, if available. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use telephone service 46 viewing caller id list caller id memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. you can scroll through caller id information to review those calls made to your fax/mfc. 1 press menu/set , 2 , 0 , 3 . 2 press or to select display # and press menu/set . if the name was not received, it will not be displayed. 3 press or to scroll through the caller id memory to select the caller id you want to view and press menu/set . the next screen shows the caller s telephone number and the date and time of the call. 4 press or to return to the caller id listing or press stop/exit . printing caller id list 1 press menu/set , 2 , 0 , 3 . 2 press or to select print report . 3 press menu/set . 4 press fax start . if you use the caller id for dial back please be sure that you use appropriate dialling procedures for local and national call. please be sure that you make sure of the details of the exact number to be called back, and the need to insert prefix(es) for manual dialling. please understand that your machine may not display precisely the digits to be called. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
47 chapter 8 telephone service for some countries distinctive ringing (for singapore and hong kong) this fax/mfc feature lets you use the distinctive ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. each phone number has its own distinctive ringing pattern, so you ll know which phone number is ringing. this is one way you can have a separate phone number for your fax/mfc. your fax/mfc has a distinctive ringing function, allowing you to dedicate one phone number just for receiving faxes. you ll need to set distinctive ringing to on. setting the distinctive ringing 1 set the fax/mfc to manual mode. 2 press menu/set , 2 , 0 , 2 . 3 press or to select on (or off ). 4 press menu/set . 5 press stop/exit . caller id (for singapore and hong kong) the caller id feature of this machine lets you use the caller id subscriber service offered by many local phone companies. this service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (see printing caller id list , page 48.) after a few rings, the screen displays the telephone number of your caller (or name, if available). once you pick up the handset, the caller id information disappears from the screen, but the call information remains stored in the caller id memory. you will see the first 16 characters of the number or name. out of area display means call originates outside your caller id service area. private call display means the caller has intentionally blocked transmission of information. call pickup display remains on the screen when no caller id information was transmitted. you can switch it off temporarily, then turn it back on. when you get a new fax number, make sure you reset this function. the fax/mfc will answer only calls to the distinctive ringing number. to have your external tad answer only the main number, the fax/mfc must be in manual mode. in fax/tel (f/t) or fax only mode, the fax/mfc will answer all numbers on the phone line. if both the name and number are received, the screen displays only the name. you can print a list of caller id information received by your machine. caller id service varies with different carriers. call your local phone company to determine the kind of service available in your area. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use telephone service 48 viewing caller id list caller id memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. you can scroll through caller id information to review those calls made to your machine. 1 press menu/set , 2 , 0 , 3 . 2 press or to select display #? and press menu/set . if the name was not received, it will not be displayed. 3 press or to scroll through the caller id memory to select the caller id you want to view and press menu/set . the next screen shows the caller s telephone number and the date and time of the call. 4 press or to return to the caller id listing or press stop/exit . printing caller id list 1 press menu , 2 , 0 , 3 . 2 press or to select print report? and press menu/set . 3 press fax start . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
49 chapter 9 9 polling all parties involved in polling need to set up their machines to accommodate polling. when someone polls the machine to receive a fax, they pay for the call; if you poll someone s fax machine to receive a fax, you pay for the call. (see polling transmit , page 51.) polling receive polling receive is when you call another fax machine to receive a fax from it. setup for polling receive (standard) 1 press menu/set , 2 , 1 , 8 . 2 press or to choose standard , and press menu/set . 3 enter the fax number you are polling, and press fax start . the screen displays dialing #xxx . secure polling secure polling is a way to keep your documents and others from falling into the wrong hands while the fax machines are set up for polling. you can use secure polling only with another brother fax machine. your four-digit secure code must be entered on the machine that polls for your documents. setup for polling receive with secure code you need to make sure you are using the same secure code as the other party. 1 press menu/set , 2 , 1 , 8 . 2 press or to choose secure , and press menu/set . 3 enter a four-digit secure code. this is the same as the security code of the fax machine you are polling. 4 press menu/set . 5 enter the fax number you are polling. 6 press fax start . polling is the process of retrieving faxes from another machine. you can use the machine to poll other machines, or you can have someone poll the machine. some machines do not respond to the polling function. enter fax no. enter fax no. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use polling 50 setup delayed polling receive you can set the machine to begin polling receive at a later time. 1 press menu/set , 2 , 1 , 8 . 2 press or to choose timer , and press menu/set . 3 the screen prompts you to enter the time you want to begin polling. 4 enter the time (in 24-hour format) you want to begin polling. for example, enter 21:45 for 9:45 pm. 5 press menu/set . the screen prompts you to enter the fax number you are polling. 6 enter the fax number, and press fax start . the machine makes the polling call at the time you entered. sequential polling the machine can request documents from several fax units in a single operation. you just specify several destinations in step 6. afterward, a sequential polling report will be printed. 1 press menu/set , 2 , 1 , 8 . 2 press or to choose standard , secure or timer , and press menu/set when the screen displays the setting you want. 3 if you selected standard , go to step 4. if you selected secure , enter a four-digit number and press menu/set , and then go to step 4. if you selected timer , enter the time (in 24-hour format) you want to begin polling and press menu/set , and then go to step 4. 4 specify the destination fax machines, which you wish to poll by using one touch (fax-2850), speed dial, search, a group (see setting up groups for broadcasting , page 34) or the dial pad. you must press menu/set between each location. 5 press fax start . the machine polls each number or group number in turn for a document. you can set up only one delayed polling. enter fax no. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
51 chapter 9 polling transmit setup for polling transmit (standard) polling transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 6 . 3 press or to choose standard , and press menu/set . the screen displays: 4 press 1 to select doc if you want the machine to scan the printed document at the time it is polled or press 2 to select memory . 5 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing setting and go to step 6. 6 press fax start . setup for polling transmit with secure code when you choose polling:secure , anyone who polls the machine must enter the polling secure code. 1 insert the document face down in the adf. 2 press menu/set , 2 , 2 , 6 . 3 press or to choose secure , and then press menu/set . 4 enter a four-digit number, and press menu/set . the screen displays: 5 press 1 to select doc if you want the machine to scan the printed document at the time it is polled or press 2 to select memory . 6 press 1 if you want to select additional settings. the display returns to the setup send menu or press 2 if you have finished choosing settings and go to step 7. 7 press fax start and wait for the fax to be polled. you can use secure polling only with another brother fax machine. 1.doc 2.memory 1.doc 2.memory www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use remote fax options 52 10 remote fax options setting fax storage if you set fax storage to on , you will be able to retrieve fax messages from another location, using fax forwarding or remote retrieval functions. the screen will indicate when you have a fax stored in memory. 1 press menu/set , 2 , 5 , 2 . 2 press or to select on (or off ), and press menu/set when the screen displays your selection. 3 press stop/exit . backup print if you ve set fax storage to on , the machine automatically prints fax messages as they are received into memory. this is a safety feature in case the power goes out for several days so you won t lose the messages. fax forwarding programming a fax forwarding number when fax forwarding and fax storage are set to on , the machine stores the received fax in memory, then dials the fax machine phone number you ve programmed, and forwards the fax message. you can change a fax forwarding number remotely. (see changing the fax forwarding number , page 55.) 1 press menu/set , 2 , 5 , 1 . 2 press or to select on (or off ), and press menu/set . the screen prompts you to enter the number of the fax machine where faxes will be forwarded. 3 enter the forwarding number (up to 20 digits), and press menu/set . 4 press stop/exit . if there are faxes in memory when you turn the fax storage off , the screen prompts you to erase any faxes in memory. if you press 1 , all fax data is erased and fax storage is turned off . if the fax data in memory has not been printed before, it will be printed first, and then erased. if you press 2 , data is not erased, and fax storage remains on . you cannot use fax forwarding when fax storage is set to off . you can also dial into the machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
53 chapter 10 changing the remote access code enter your remote access code when the machine picks up your call, so you can access features remotely. the access code is preset to 1 5 9 , but you can change this. 1 press menu/set , 2 , 5 , 3 . 2 enter a three-digit number from 000 to 999, and press menu/set . the cannot be changed. do not use the same digits that appear in your remote activation or deactivation code. 3 press stop/exit . remote retrieval using your remote access code to receive faxes at your location, you must call from a fax machine using touch tone. for convenience, you can retrieve faxes from a touch tone phone by having them sent to a fax machine. for example, if your hotel room does not have a fax machine, you can enter the number of the fax machine at the hotel s front desk. 1 dial your fax number from a touch tone phone. 2 when the machine answers and beeps, immediately enter your remote access code (the factory setting is 1 5 9 ). 3 the machine signals the kinds of messages received: 1 long beep ?fax message(s) no beep ?no messages 4 the machine prompts you with two short beeps to enter a command. if you wait longer than 30 seconds to enter a command, the machine hangs up. if you enter an invalid command, the machine beeps three times. 5 press 9 0 to reset the machine when you finish. 6 hang up. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
advanced fax use remote fax options 54 remote commands follow the commands below to access features remotely. when you call the machine and enter your remote access code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. change fax forwarding setting press 9 5 then to turn fax forwarding off press 1 . turn fax forwarding on press 2 . program fax forward number press 4 . automatically turns fax forwarding on . turn fax storage on press 6 . turn fax storage off press 7 . (this is only possible if there are no faxes stored in the memory, or if all faxes have been erased using remote control 9 6 3 ). retrieve or erase a fax press 9 6 then to retrieve all faxes press 2 , then enter the number of remote fax machine and then press # # . after the beep, hang up and wait. erase all fax messages press 3 . if the data stored in the memory has not been printed before, it will be printed first and then erased. check the receiving status press 9 7 then press 1 . 1 long beep received fax messages. 3 short beeps no messages. change receive mode press 9 8 then for tad press 1 . f/t (fax/tel) press 2 . fax press 3 . exit remote operation press 9 0 . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
55 chapter 10 retrieving fax messages 1 dial the machine s number. 2 when you hear the beep, immediately enter your remote access code (the factory setting is 1 5 9 ). 3 as soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # # . 5 after you hear the machine beep, hang up and wait. the machine calls the remote fax machine and sends the stored documents. the remote fax machine prints your fax messages. changing the fax forwarding number you can change the default setting of your fax forwarding number from a remote telephone/fax machine using touch tone. 1 dial the machine s number. 2 when you hear the beep, immediately enter your remote access code (the factory setting is 1 5 9 ). 3 when you hear two short beeps, use the dial pad to press 9 5 4 . 4 enter the new number of the remote fax machine where you want your fax messages forwarded, and then press # # . 5 after you hear the machine beep, hang up. you cannot use and # as dial numbers. however, if you want to store a pause, press # . you cannot use and # as dial numbers. however, if you want to store a pause, press # . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
copier making copies 56 11 making copies basic copy operations using the machine as a copier you can use the machine as a copy machine, making up to 99 copies at a time. the scannable area of the machine begins at approximately 4mm from the edge of the paper. making a single copy 1 insert the document face down in the adf. 2 press copy . making multiple copies 1 insert the document face down in the adf. 2 using the dial pad, enter the number of copies you want. for example, press 3 , 8 for 38 copies. 3 press copy . do not pull on the paper while copying is in progress. to cancel, press stop/exit . press stop/exit again to release the original document. to stop, press stop/exit . to release the original document, press stop/exit again. to sort the copies, use options key. non-scannable area (4mm) (4mm) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
57 chapter 11 out of memory message if the memory becomes full while you re making copies, the screen displays: if you were scanning the first page to be copied, press stop/exit to cancel the operation and restart to make a single copy. if you were scanning a subsequent page, you ll have the option to press copy to copy the pages scanned so far or press stop/exit to cancel. you ll need to clear some fax messages to make some additional memory available before you can continue. temporary copy setting you can quickly enlarge or reduce copies or improve the copy quality by using the enlarge/reduce , and options keys. these settings are temporary, and the machine returns to its default settings when you nish copying. copying using multiple settings you can try different combinations of settings for the best results. after you nish settings using the enlarge/reduce or options keys, the lcd shows: press or if you want to select additional settings. or press copy if you have finished choosing settings. making enlarged or reduced copies (temporary setting) 1 insert the document face down in the adf. 2 using the dial pad, enter the number of copies or keep the default (01). 3 press enlarge/reduce . 4 press or to choose an enlargement or reduction ratio. you can reduce to 71% or 50% of the original size by pressing key. or you can enlarge to 141% , 150% , 200% by pressing key. or you can press or to select manual , then use the dial pad to enter an enlargement or reduction ratio between 50% and 200%. for example, press 5 , 3 to enter 53%. to gain extra memory, you can turn off fax storage or print fax messages in memory. (see setting fax storage , page 52.) out of memory press copy or for next opt. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
making copies 58 copier 5 press menu/set . 6 press copy or press or for additional settings. using the options key the options key changes the settings for copy mode, contrast, sort and special copy options for the next copy only . press options . copy mode (type of original) you can select the copy resolution for your type of original. the default setting is auto , which is used for originals that contain both text and photographs. text is used for originals containing only text. photo is used for copying photographs. 1 insert the document face down in the adf. 2 use the dial pad to enter the number of copies you want (up to 99). 3 press options and or to select copy mode and then press menu/set . 4 press or to choose the type of original ( auto , text or photo ), and then press menu/set . 5 press copy or press or for additional settings. copy contrast you can adjust copy contrast to make copies darker or lighter. 1 insert the document face down in the adf. 2 use the dial pad to enter the number of copies you want (up to 99). 3 press options and or to select contrast , and then press menu/set . 4 press to make a copy lighter, or to make a copy darker, and then press menu/set . 5 press copy or press or for additional settings. special copy options (2 in 1 or 4 in 1 copy) are not available with enlarge/reduce . press options menu selections options factory setting no. of copies no. of copies:xx 01 copy mode auto / text / photo auto contrast + + special 2in1 / 4in1 / off off paper type thin/plain thick/thicker/ transparency plain www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
59 chapter 11 special copy options you can save paper by copying either two or four pages onto one page. 1 insert the document face down in the adf. 2 use the dial pad to enter the number of copies you want. 3 press options and or to select special , and then press menu/set . 4 press or to select 2 in 1 , 4 in 1 or off , and then press menu/set . 5 press copy or press or for additional settings. 2 in 1 4 in 1 paper type you can use the following types of paper for copying. for the best print quality, select the type of media that you are using. thin (64-69 gsm) for thin paper or transparency plain (70-95 gsm) for ordinary plain paper thick (96-120 gsm) for heavy weight paper or rough paper thicker (121-158 gsm) for heavier weight paper, rough paper or bond paper transparency for transparency (ohp) 1 press options and or to select paper type , and then press menu/set . 2 press or to select you type of paper, and then press menu/set . 3 press copy or press or for additional settings. special copy options (2in1 or 4in1 copy) are not available with enlarge/reduce . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
making copies 60 copier copy quality ?default settings changing default settings press menu/set , 3 to change default settings for copy mode. these settings will remain until you change them again by pressing menu/set . adjust the copy mode and contrast settings. by pressing a number, you can adjust copy settings as shown in the following chart. press or to move through the selections for each setting. press menu/set to save your selection. press stop/exit or press to select the next setting you want to change. press menu/set , and 3 . copy mode (type of original) you can select the copy resolution for your type of original. the default setting is auto , which is used for originals that contain both text and photographs. text is used for originals containing only text. photo is used for copying photographs. 1 press menu/set , 3 , 1 . 2 press or to choose the type of original ( auto , text or photo ), and then press menu/set . 3 press stop/exit or press for additional settings. copy contrast you can adjust copy contrast to make copies darker or lighter. 1 press menu/set , 3 , 2 . 2 press to make a copy lighter or press to make a copy darker, and then press menu/set . 3 press stop/exit or press for additional settings. text 1.copy mode 2.contrast + is default auto photo plain 3.paper type thin thick thicker www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
61 chapter 11 paper type you can use the following types of paper for copying. for the best print quality, select the type of media that you use most often. thin (64-69 gsm) for thin paper plain (70-95 gsm) for ordinary plain paper thick (96-120 gsm) for heavy weight paper or rough paper thicker (121-158 gsm) for heavier weight paper, rough paper or bond paper 1 press menu/set , 3 , 3 . 2 press or to select your type of paper, and then press menu/set . 3 press stop/exit . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the machine as a printer 62 printer/scanner 12 using the machine as a printer special printing features windows printing the dedicated printer driver for microsoft windows 95, 98, 98se, me, 2000 professional and windows nt workstation version 4.0 are available on the cd-rom supplied with the machine. you can easily install them into your windows system using our installer program. the driver supports our unique compression mode to enhance printing speed in windows applications, and allows you to set various printer settings including economy printing mode and custom paper size. enhanced memory management the machine has its own data compression technology, which automatically compresses graphic data and downloads font data efficiently into the printer s (machine s) memory. you can avoid memory errors and print most full-page, 600dpi graphic and text data, including larger fonts, with the machine s standard memory. printing from your pc multi-purpose sheet feeder the machine s multi-purpose sheet feeder can feed plain paper, envelopes, and organizer paper, postcard, labels and transparencies. when the machine receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder. select the print command from your pc. your pc sends a print command and data to the machine. if there are more pages, the machine begins to print the next page automatically. if your application software does not support your custom paper size, select the next larger paper size. then adjust the print area by changing the right and left margins in your application software. you may select the proper paper source, paper size, and orientation in your application software. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
63 chapter 12 two-sided printing (manual duplex) the supplied printer drivers for windows 95/98/98se/me and windows nt workstation version 4.0 support manual duplex printing. (for more information, see the help screen for the printer driver.) please select lpt1 port in the printer driver. the machine prints all the even-numbered pages on one side of the paper first. then, the windows driver instructs you (with a pop-up message) to reinsert the paper. before reinserting the paper, straighten it well or you may get a paper jam. very thin or very thick paper is not recommended. if the paper double-feeds (sends two sheets at once), hold the stack of paper except for the front sheet while the paper is feeding. loading envelopes if you load envelopes into the multi-purpose sheet feeder, make sure they are inserted in the direction shown below. when you use manual duplexing, it is possible that a paper jam may occur or the printer quality might not be satisfactory. load the envelops with the lever down. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the machine as a printer 64 printer/scanner paper tray the machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. when you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. reset key (for MFC-4800 only) press this key to clear data from the memory. simultaneous printing/faxing the machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. however, when the machine is copying or receiving a fax on paper, it pauses the pc printing operation, and resumes when copying or fax receiving is complete. fax sending continues during pc printing. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
65 chapter 12 acceptable paper to achieve high quality printing using the machine, it s very important to select the right kind of paper. paper type paper size cut sheet a4, letter, legal, b5, a5, executive, custom size 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) envelopes dl, c5, com-10, monarch post card 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) organizer day-timer j, k, l, m 70-216 x 127-279 mm (2.75-8.5 x 5-11 inches) labels and transparencies 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) paper capacity in feeder multi-purpose sheet feeder: up to 22 mm (0.87 inches) in height (up to the mark) approx. 200 sheets of 75 g/m 2 (20 lb) or 50 sheets of 158 g/m 2 (42 lb) a4/letter paper, or 10 envelopes cut sheet envelope basis weight 64 to 158 g/m 2 (17 to 42 lb) 75 to 90 g/m 2 (20 to 24 lb) single thickness caliper (0.003 to 0.008 inches) 0.08 to 0.2 mm (0.0033 to 0.0058 inches) 0.084 to 0.14 mm single thickness moisture content 4% to 6% by weight 4% to 6% by weight smoothness 100 to 250 (sheffield) 100 to 250 (sheffield) recommended paper types: cut sheet: xerox 4200 label: avery laser label or equivalent transparency: 3m cg3300 for laser printers or equivalent output tray: approx. 50 sheets of 75 g/m 2 (20 lb) a4/letter paper www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
printer driver settings (for windows only) 66 printer/scanner 13 printer driver settings (for windows only) using the brother MFC-4800 printer driver a printer driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. the printer drivers are on the supplied cd-rom. for fax-2850, you can download the latest brother printer driver from the brother web site. visit us at: features in the printer driver (for windows users only) for more detailed information, please see the on-line help in the printer driver. basic tab 1. select the paper size , multiple page and orientation . 2. select number of copies and media type . the screens shown in this section are from windows 98. the screens on your pc may vary depending on your windows operating system. http://solutions.brother.com http://www.brother.com 1 2 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
67 chapter 13 paper size from the drop-down box select the paper size you are using. multiple page the multiple page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper. border line when printing multiple pages on one sheet with the multiple page feature you can select to have a solid border, dash border or no border around each page on the sheet. orientation orientation selects the position of how your document will be printed ( portrait or landscape ). copies the copies selection sets the number of copies that will be printed. collate the collate selection is active if more than one copy is selected. with the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. if the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed. ex. 4 in 1 ex. 1 in 2x2 pages portrait landscape collate box checked collate box not checked www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
printer driver settings (for windows only) 68 printer/scanner media type you can use the following types of media in your printer. for the best print quality, select the type of media that you wish to use. plain paper thin paper thick paper thicker paper bond paper transparencies when using ordinary plain paper, select plain paper . when using heavier weight paper, envelopes or rough paper select thick paper or thicker paper . for bond paper, select bond paper and for ohp transparencies, select transparencies . advanced tab change the tab settings by selecting one of the following icons: 1. print quality 2. duplex printing 3. watermark 4. page setting 5. device option 1 2 3 4 5 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
69 chapter 13 print quality resolution you can change the resolution as follows: 300 dpi 600 dpi toner save you can save running costs by turning on the toner save mode , which reduces the print density. print setting (for windows 95/98/98se/me users only) print setting is used for optimizing your print quality for the type of document being printed (photos, graphics or scanned images). when you choose auto (recommended) , the printer automatically prints with the most suitable print settings. with the print setting set to manual , you can change the brightness , contrast and graphics quality options manually. duplex printing choosing the duplex printing icon displays the manual duplex features available. manual duplex check the manual duplex box and there are six types of duplex directions available for each orientation. in this mode, the machine prints all the even numbered pages first. then the printer driver stops and shows the instructions required to re-install the paper. when you click ok the odd numbered pages are printed. binding offset check the binding offset option, you can specify the offset value of the binding side in millimetres or inches (0 203.2 mm) [0 8 inches]. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
printer driver settings (for windows only) 70 printer/scanner watermark you can place a logo or text into your document as a watermark by using a bitmap file as your source file or select one of the preset watermarks. print watermark the print watermark feature offers printing choices of: on all pages on first page only from second page custom in background with the in background feature checked the watermark will print behind your document on the page. if this feature is not checked then the watermark will print on top of your document. you can change the size and the position of the watermark on the page by selecting the watermark and clicking the edit button. if you want to add a new watermark, click the new button and select text or bitmap from the watermark style . watermark text enter your watermark text into the text box and select the font , size , darkness and style . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
71 chapter 13 watermark bitmap enter the file name and location of your bitmap image in the file box or browse for the file location. you can also set the scaling size of the image. position the position settings offer controls on where the watermark can be positioned on the page. page setting you can change the print size of your document with the scaling feature. 1. check off if you want to print the document as it appears on your screen. 2. check fit to paper size , if your document has an unusual size, or if you have only the standard size paper. 3. check the free box if you want to reduce or enlarge the output. you can also use the mirror print or reverse print feature for your page setting. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
printer driver settings (for windows only) 72 printer/scanner device options set one of the following printer functions: quick print setup administrator (for windows 95/98/98 se/me users only) print date & time quick print setup the quick print setup feature allows you to quickly select driver settings. to view settings, simply click your mouse button on the task tray icon. this feature can be set to on or off from the device options section. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
73 chapter 13 administrator (for windows 95/98/98se/me users only) the administrator selection permits the copy , scaling and watermark features to be locked and password protected. record your password and keep it in a safe place for future reference. if you forget your password these settings can not be accessed. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
printer driver settings (for windows only) 74 printer/scanner print date & time when enabled the print date and time feature will automatically print the date and time on your document from your computers system clock. click the setting button to change the date and time format , position and font . to include a background with the date and time select opaque . when opaque is selected you can set the darkness of the date and time background by changing the percentage. the date and time indicated in the selection box represents the format that will be printed. the actual date and time printed on your document is automatically retrieved from the settings of your computer. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
75 chapter 13 support the support tab provides driver version information and setting information. in addition there are links to the brother solution centre and driver update web sites. brother solutions centre the brother solutions centre is a web site offering information about your brother product including faq s, user guides, driver updates and tips for using the machine. web update web update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer. check setting the check setting selection displays a list of your current drivers settings. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 76 printer/scanner 14 using the windows -based brother mfl-pro control centre (for windows only) brother mfl-pro control centre the brother control centre is a software utility that pops up on the pc screen whenever paper is placed in the adf. this allows you to access the most frequently used scanning applications only with a few mouse clicks. using the control centre eliminates the need to manually launch the specific applications. the brother control centre provides three categories of functions: 1 scan directly to a file, e-mail, word processor or graphic application of choice 2 copy functions. 3 pc faxing using the brother mfl pro pc-fax software. autoload the brother control centre the control centre is initially configured to automatically load each time windows is started. when the control centre is loaded, the control centre icon will appear in the task bar. if you don t want the control centre to load automatically, you can turn off autoload. if the control centre icon does not appear in your taskbar, you will have to launch this software. from the fax start menu, select programs , paperport , and then double-click brother smartui popup . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
77 chapter 14 how to turn off autoload 1 left click the control centre icon and click show . 2 when the control centre main screen appears, left click on the smart click control centre button. a dialog box with a check box labelled autoload pop-up will appear: 3 uncheck the autoload pop-up option. using the scan keys with windows pc you can use the scan keys on the control panel to scan originals into your word processing, graphics or e-mail applications. the advantage of using the scan keys is that you avoid the mouse clicks required to scan from your pc. if you have connected a macintosh, the scan keys will not work with your computer. (see using the brother mfc with a new power macintosh g3, g4 or imac /ibook , page 107.) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 78 printer/scanner using the control panel keys before you can use the scan keys on the control panel, you must have connected the machine to your windows based pc and loaded the appropriate brother drivers for your version of windows . when you are ready to use the scan keys, make sure the brother control centre application is running on your pc. (for details about how to configure the brother control centre buttons to launch the application of your choice using the scan keys, see brother mfl-pro control centre , page 76.) scan image you can scan a picture into your graphics application for viewing and editing. 1 insert the document face down in the adf. 2 press scan image . 3 the machine will scan the document and send a image to your graphics application. scan/ocr if your document is text, you can have it automatically converted by scansoft textbridge to an editable text file and then displayed in your word processing application for further editing. 1 insert the document face down in the adf. 2 press scan/ocr . 3 the machine will scan the document perform ocr in scansoft textbridge , and then display the result in your word processing application for viewing and editing. scan to e-mail you can scan documents into your e-mail application as a file attachment. although the brother control centre can be configured to send only black and white file attachments at one time, you can easily change this setting. (see scan to e-mail , page 83.) 1 insert the document face down in the adf. 2 press scan to e-mail . 3 the machine will scan the document, create a file attachment, and launch your e-mail application, displaying the new message waiting to be addressed. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
79 chapter 14 brother control centre features auto configuration during the installation process the control centre checks your system to determine the default applications for e-mail, word processing and graphics viewer/editor. for example, if you are using outlook as your default e-mail application, the control centre automatically will create a link and a scanning application button for outlook. you can change a default application by right clicking on any of the scan buttons in the control centre and selecting a different application. for example, you can change a scan button from ms word to ms word pad by changing the application that is listed for the word processor . scanning operations scan to file allows you to scan directly to a disk file with two mouse clicks. you can change the file type, destination directory and file name, as needed. scan to e-mail enables you, with just two mouse clicks, to scan a picture or text document directly into an e-mail application as a standard attachment. you have the option of selecting the file type and resolution for the attachment. scan to word processor enables you to scan a text document, run scansoft textbridge ocr and insert the text original (not graphic image) into a word processing file with just two mouse clicks. you have the option of selecting the destination word processing program, such as word pad, ms word, word perfect, etc. scan to graphic application allows you to scan an image directly into any graphic viewer/editor application. you can select the destination application, such as ms paint or corel photopaint. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 80 printer/scanner copy operations copy allows you to use the pc and any windows printer driver for enhanced copy functions. you can scan the page on the brother mfc and print the copies using any of the features of the brother mfc printer driver or you can direct the copy output to any standard windows printer driver installed on the pc. pc fax operation send a fax allows you to scan a picture or text original and automatically send the image as a fax from the pc using the brother mfl pro pc-fax software. scanner settings for scan and copy buttons when the pop-up screen is displayed, you can access the scanner settings window. click the smart click icon at the top right of the brother control. centre screen or click the modify settings button on any of the configuration screens. global settings autoload pop-up click this checkbox if you want brother mfl control centre to load when you boot your computer. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
81 chapter 14 setting up the scanner configurations the pop-up application stores eight different scanning modes. each time you scan an original, you will choose the most appropriate scanning mode from the following: faxing, filing and copying text for ocr photos photos (high quality) photos (quick scan) custom draft copy fine copy each mode has its own set of stored settings. you can keep the factory default settings or change them at any time: resolution select the scanning resolution you most frequently use. color mode from the pull-down list. scan size from the pull-down list. brightness slide the adjuster from 0% to 100% contrast slide the adjuster from 0% to 100% click ok to save your changes. if you make a mistake or later decide to return to the original default setting, just click the restore defaults button when the scanning mode is displayed. to access the scanner configurations screen: 1 insert the document face down in the adf. 2 right-click the appropriate control centre button to display configurations , then click it. the configuration screen for that control centre button will appear. 3 to save your settings, press the ok button or to return to the factory default settings, press the restore defaults button. perform an operation from the brother control centre screen if you see this screen it means you left-clicked a button in the brother control centre window without first placing an document in the adf. place the document in the brother machine s adf, then click ok to return to the brother control centre screen. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 82 printer/scanner scan to file scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. destination folder paperport folder select this checkbox to scan the document into your paperport folder. other folder select this checkbox, to scan the document as another file type and/or into another directory/folder. file if you selected other folder, from the pull-down list select the type of file: paperport files (*.max) self viewing files (*.exe) paperport 5.0 files (*.max) paperport 4.0 files (*.max) paperport 3.0 files (*.max) windows bitmap (*.bmp) pc paintbrush (*.pcx) multi-page pcx (*.dcx) jpeg image files (*.jpg) tiff-uncompressed (*.tif) tiff group 4 (*.tif) tiff class f (*.tif) multi-page tiff-uncompressed (*.tif) multi-page tiff group 4 (*.tif) multi-page tiff class f (*.tif) pdf files (*.pdf) portable network graphics (*.png) flashpix (*.fpx) hfx fax files (*.hfx) to search your system for the directory and folder you want, click the browse button. click ok to save your settings. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
83 chapter 14 scan to e-mail scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. email application email application from the pull-down list, select your e-mail application. email settings click the email settings button to set up links. the links preferences window will appear: www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 84 printer/scanner file attachments do not convert files click this checkbox if you do not want to change the file type of attachments. the conversion options will not be available (greyed). convert max files only click this checkbox if you want to convert only attachments that are paperport files. convert all files when possible click this checkbox if you want to change the file type of all attachments. conversion options format combine all files into one file when possible click this checkbox to combine all files of the same type into one file. (for brother color models only) convert non-image files to color click this checkbox to convert all files that have been processed through ocr to color. show quicksend menu click this checkbox if you want the select quicksend recipient window to be displayed when you choose scan to e-mail. this feature works only with mapi type e-mail applications, such as microsoft exchange, microsoft outlook and eudora. quicksend list you can create a list of email names and addresses for quick selection. click the new button to add a name(s) to your quicksend list . your email phone book listing is displayed, so you can select stored names or create new ones: highlight the name(s) you want to add to your list, click the user button, then click ok to return to the link preference window. from the link preference window, you can remove a name from the quicksend list, by highlighting the name and clicking the delete button. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
85 chapter 14 scan to word processor scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. word processor word processor from the pull-down list, select the word processor you want to use. click the link settings button to display a screen to set up a link to the version of ocr and document format that you want to use: www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 86 printer/scanner ocr package from the pull-down list, select textbridge classic ocr if you want to use the ocr package that was installed with the brother software. click the ocr settings button to choose how the ocr application will read the pages you scan into your word processor application. the preferences window will appear: select your setting and click ok . auto orientation check this checkbox if you want your word processor application to read the page as it is set up. decolumnized output check this checkbox if you want your word processor application to read across the entire page from left to right. document format from the pull-down list, select the file format you want to use for your word processor or text documents. user defined button scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. target application application from the pull-down list, select the application you want to add to this pop-up screen. click the custom link settings button to set up links for your user-defined application. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
87 chapter 14 copy scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. copy settings brother MFC-4800 copies enter the number of copies you want to print. to change the copy options, click the copy options button. click the ok button to save your copy settings. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the windows -based brother mfl-pro control centre (for windows only) 88 printer/scanner send a fax scanner settings from the pull-down list, select the scanning mode that is appropriate for the type of file: faxing, filing and copying ; text for ocr ; photos ; photos (high quality) ; photos (quick scan) ; custom ; draft copy or fine copy . to change any of the settings for that mode, click the modify settings button. fax settings brother mfl pro fax fax resolution fine (200 x 200) 1 to change the fax options, click the fax options button. the brother pc-fax properties screen appears: 2 select the paper size and orientation ( portrait or landscape ) and click ok . to return to the factory default settings, click the restore defaults button. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
89 chapter 15 15 using scansoft paperport for brother and scansoft textbridge scansoft paper port for brother is a document management application. you will use paperport to view scanned documents. paperport has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. it allows you to combine or stack documents of different formats for printing or filing. paperport can be accessed through the paperport program group. the complete scansoft paperport owner s manual, including scansoft textbridge ocr, is in the on-line documentation on the cd-rom. this chapter is only an introduction to the basic operations. when you install multi-function link pro suite, scansoft paperport for brother and scansoft textbridge ocr are installed with it automatically. viewing items in scansoft paperport for brother paperport provides several ways to view items: desktop view displays a thumbnail , a small graphic that represents each item in a desktop or folder. items in the selected folder appear on the paperport desktop. you can see paperport items (max files) and non-paperport items (files created using other applications). non-paperport items include an icon that indicates the application that was used to create the item; a non-paperport item is represented by a small rectangular thumbnail and not an actual image. page view displays a close-up of a single page and you can open a paperport item by double- clicking on it. as long as you have the appropriate application on your computer to display it, you can also double-click a non-paperport item to open it. to uninstall paperport and scansoft textbridge select fax start , settings , control panel , add/remove programs and the install/uninstall tab. select paperport from the list and click the add/remove button. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using scansoft paperport for brother and scansoft textbridge 90 printer/scanner organizing your items in folders paperport has an easy-to-use filing system for organizing your items. the filing system consists of folders and items that you select to view in desktop view . an item can be a paperport item or a non-paperport item: folders are arranged in a tree structure in the folder view. you use this pane to select folders and view their items in desktop view . you can simply drag and drop an item onto a folder. when the folder is highlighted, release the mouse button and the item is stored in that folder. folders can be nested that is, stored in other folders. when you double-click a folder, its items (both paperport max files and other files) appear on the desktop. you can also use windows explorer to manage the folders and items shown in desktop view . links to many other applications paperport automatically recognizes many other applications on your computer and creates a working link to them. the link bar at the bottom of desktop view shows icons of those linked applications. to use a link, drag an item onto one of the icons to start the application represented by the icon. this sample link bar shows several applications with links to paperport . if paperport does not automatically recognize one of the applications on your computer, you can manually create a link using the create new link command. (see paperport help for more information about creating new links.) desktop view displays items as thumbnails desktop view displays items as thumbnails page view displays each item as a full page www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
91 chapter 15 using scansoft textbridge ocr (converting image text to text you can edit) software by: scansoft textbridge ocr is automatically installed when you install paperport on your computer. paperport can quickly convert the text on a paperport item (which is really just a picture of the text) into text that you can edit with a word processing application. paperport uses the optical character recognition application scansoft textbridge , which comes with paperport or paperport uses your application if it is already on your computer. you can convert the entire item, or by using the copy as text command, you can select only a portion of the text to convert. dragging an item onto a word-processing link icon starts paperport s built-in ocr application, or you can use your own ocr application. importing items from other applications in addition to scanning items, you can bring items into paperport in a variety of ways and convert them to paperport (max) files in several different ways: print to the desktop view from another application, such as microsoft excel. import files saved in other file formats, such as windows bitmap (bmp) or tag image file format (tiff). exporting items in other formats you can export or save paperport items in several popular file formats. you can export formats bmp, pcx, dcx, jpg, tif, pdf, png, fpx, hfx, or self-viewing. for example, you could create a file for an internet web site and export it as a jpeg file. web pages often use jpeg files for displaying images. exporting an image file 1 select the export command from the file pull-down menu in the paperport window. the export xxxxx as dialog box will be displayed. 2 select the drive and directory where you want to store the file. 3 enter the new file name and choose the file type or select a name from the file name text box. (you can scroll through the directories and file name listing for prompting.) 4 select the ok button to save your file, or cancel to return to the paperport without saving it. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using scansoft paperport for brother and scansoft textbridge 92 printer/scanner accessing the scanner to choose twain-32 brother mfl pro scanner as your scanner driver, select it under the select scanner or select source option in your software. from the paperport window, select acquire from the file drop-down menu or select the twain or scan button. the twain-32 brother mfl pro scanner setup dialog box will appear: scanning a document into your pc 1 insert the document face down in the adf. 2 adjust the following settings, if needed, in the scanner setup window: resolution scan type ( black & white , gray [error diffusion] , true gray ) brightness contrast size 3 select the fax start button from the scanner window. when scanning is completed, close the scanner window. the paperport screen will appear showing the image you scanned highlighted in red. settings in the scanner window image resolution select the scanning resolution from the resolution drop down list. higher resolutions take more memory and transfer time, but can achieve a finer scanned image. when the setting is true gray , 200 x 100 dpi and 200 x 400 dpi is not available. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
93 chapter 15 scan type gray scale: set the image type to black & white for text or line art. for photographic images, set the image type to gray (error diffusion) or true gray . gray (error diffusion) is used for documents that contain photographic images or graphics. ( error diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots.) true gray mode is used for documents containing photographic images or graphics. this mode requires the most memory and longest transfer time. brightness adjusting the brightness settings to obtain the best image. the brother multi-function link pro suite offers 100 brightness settings (-50 to 50). the default value is 0, representing an average setting. you can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. you can also type a value in the box to set the settings. if the scanned image is too light, set a lower brightness value and scan the document again. if the image is too dark, set a higher brightness value and scan the document again. contrast the contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when black & white is selected as the gray scale. increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the image , while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas. instead of using the slidebar, you can type a value in the box to set the contrast. custom size set the size to one of the following: letter (8 1/2 x 11 inches) a4 (210 x 297 mm) legal (8 1/2 x 14 inches) a5 (148 x 210 mm) b5 (182 x 257 mm) executive (7 1/4 x 10 1/2 inches) business card (60 x 90 mm) custom (user adjustable from 0.35 x 0.35 in. to 8.5 x 14 inches) after you select a custom size, you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area. this is required when you want to crop an image when scanning. business card size to scan business cards, select the business card (60 x 90 mm) size setting and place the business card at the top centre of a carrier sheet. carrier sheets are available from your dealer. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using scansoft paperport for brother and scansoft textbridge 94 printer/scanner when scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. prescanning an image prescanning allows you to scan an image quickly at a low resolution. a thumbnail version of the image will appear in the scanning area . this is only a preview of the image so you can see how it will look. the prescan button is used to preview an image for cropping any unwanted portions from the image. when you are satisfied with the preview, select the fax start button to scan the image. 1 insert the document face down in the adf. 2 select the prescan button: the entire document will be scanned into the pc and will appear in the scanning area of the scanner window. 3 to crop a portion of the document to be scanned, drag any side or corner of the dotted outline in the scanning area with the left mouse button. adjust the dotted outline until it surrounds only the portion of the document you wish to scan. 4 place document in the document feeder of the machine again. 5 adjust the settings for resolution , scan type , brightness , contrast , and size in the scanner setup window, as needed. 6 select the fax start button. this time only the selected area of the document will appear in the paperport window. 7 in the paperport window, use the options available in the markups pull-down menu and the crop option in the options pull-down menu to refine the image. you can crop the prescanned image www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
95 chapter 16 16 setting up and using pc fax (for windows only) introduction this chapter outlines the basics of the brother software, so you can get started using the multi- function link pro suite software. detailed installation and setup instructions are in the on-line documentation section of the brother cd-rom that is included with the machine. multi-function link pro suite software for the machine includes scansoft paperport for brother and scansoft textbridge . (see using scansoft paperport?for brother and scansoft textbridge? page 89 .) brother resource manager the brother resource manager application must be running for you to use the machine with your windows computer. multi-function link pro suite software and the mfl pro suite printer driver automatically load the resource manager, as needed. the resource manager allows the single bi-directional parallel port on the machine to simulate a communications port for faxing and scanning and to simulate a parallel port for windows gdi printing. mfc remote setup the mfc remote setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your pc. when you access this application, the settings on the machine will be downloaded automatically to your pc and displayed on your computer screen. if you change the settings, you can upload them directly to the machine. ok this starts the process of uploading the data to the machine and exiting the remote setup program. if an error message is displayed enter the correct data again, then click ok . cancel this exits the remote setup application without uploading the data to the machine. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setting up and using pc fax (for windows only) 96 printer/scanner apply this uploads the data to the machine, but does not exit the remote setup application. print this command prints the selected items on the machine. you can not print the data until it is uploaded to the machine. click apply to upload the new data to the machine and click print . export this command saves the current configuration settings to a file. import this command reads the settings from a file. pc fax sending (for windows only) the brother pc fax feature allows you to use your pc to send a file. you can create a file in any application on your pc, and then send it as a pc fax. you can even attach a cover page. all you have to do is set up the receiving parties as members or groups in your pc-fax address book. then you can use the address book search feature to quickly find them to address your fax. setting up user information 1 from the fax start menu, select programs , brother , brother mfl pro suite , and then select pc-fax setting . the brother pc-fax setup dialog box will appear: 2 enter the required user information . this information is required to create the fax header and cover page. 3 to save the user information , click ok . you can also access the brother pc-fax setup dialog box from the fax sending dialog box by clicking . ( see sending a file as a pc fax using the simple style , page 105 .) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
97 chapter 16 setting up sending to access the sending tab from the brother pc-fax setup dialog box, click the sending tab. outside line access enter the number needed to access an outside line. this is sometimes required by the local pbx telephone system. include header to add header information to the top of the fax pages being sent, check the header box. addressbook file you can select different database files for use with the address book. you must enter the path and file name of the database file or use the browse button to view the file system to select the file. user interface to select user interface for the sending dialog box. you have a choice of the simple style or the facsimile style . simple style facsimile style www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setting up and using pc fax (for windows only) 98 printer/scanner setting up speed dial access the speed dial tab from the brother pc-fax setup dialog box by clicking the speed dial tab. (to use the feature you must select the facsimile style user interface.) you can register any address or group on one of the ten speed dial buttons. to register an address on a speed dial location: 1 click the speed dial location you want to program. 2 click the address or group you wish to assign to the speed dial location. 3 click the add>> button to program the speed dial location. to clear a speed dial location: 1 click the speed dial location you want to clear. 2 click the clear button. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
99 chapter 16 the address book from the fax start menu, select programs , brother , brother mfl pro suite , and then click address book . the brother address book dialog box will appear: setting up a member in the address book in the brother address book dialog box you can add, edit and delete stored information for members and groups. 1 in the address book dialog box, click the icon to add a member. the brother address book member setup dialog box will appear: 2 in the brother address book member setup dialog box, type the member s information. name and fax are required fields. click the ok button to save the member s information. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setting up and using pc fax (for windows only) 100 printer/scanner setting up a group for broadcasting if you repeatedly send the same pc-fax to multiple recipients, you can combine members into a group. 1 in the brother address book dialog box, click the icon to create a group. the brother address book group setup dialog box appears: 2 type the name of the new group in the group name field. 3 in the available names box, select each member to be included in the group, and then click add>> . members you add to the group will be listed in the group members box. 4 after all the members have been added, click ok . editing member information to edit a member or group: 1 select the member or group you want to edit. 2 click the edit icon. 3 edit the member or group information. 4 click ok to save your changes. deleting a member or group to delete a member or group: 1 select the member of group you want to delete. 2 click the delete icon. 3 click ok when the delete ok? dialog appears. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
101 chapter 16 exporting the address book you can export the address book to an ascii text file (*.csv). to export the current telephone book: 1 from the address book select file , point to export , and then click text or ?lick vcard and go to step 5. 2 select the data fields you wish to export from the available items column, and then click add>> . 3 if you are exporting to an ascii file, select divide character - tab or comma . this selection inserts a tab or comma between each data field when it is exported. 4 select the ok button to save the data. 5 type in the name of the file, and then select save . if you are creating a vcard, you must first select the member. select items in the order you want them listed. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setting up and using pc fax (for windows only) 102 printer/scanner importing to the address book you can import ascii text files (*.csv) or vcards into your address book. to import an ascii text file: 1 from the address book select file , point to import , and then click text or click vcard and go to step 5. 2 select the data fields you wish to import from the available items column and click add>> . 3 select divide character - tab or comma based on what file format you are importing. 4 select the ok button to import the data. 5 type the name of the file and select open . select the fields from the available items list in the same order they are listed in the import text file. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
103 chapter 16 setting up cover page access the brother pc-fax cover page setting from the fax sending dialog box by clicking . (see sending a file as a pc fax using the simple style , page 105.) the brother pc-fax cover page setup dialog box will appear: to you can enter information in each box. from you can enter information in each box. comment type the comment you want to add to the cover page. select cover page form select the cover page form you want. import bmp file you can insert a bitmap file, such as your company logo, in the cover page. select the bmp file by using the browse button, and then select the alignment style. count cover page when this box is checked, the cover page will be included in the page numbering. when this box is not checked, the cover page will not be included. if you are sending a fax to multiple recipients, the recipient information will not be printed on the cover page. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
setting up and using pc fax (for windows only) 104 printer/scanner sending a file as a pc fax using the facsimile style 1 create a file in word, excel, paint, draw, or any other application on your pc. 2 from the file menu, select print . the print dialog box will appear: 3 select brother pc-fax as your printer, and then click ok . the fax sending dialog box will appear: 4 enter a telephone number by using any of the following methods: a. enter the number using the numeric keypad. b. click any of the 10 speed dial buttons. c. click the address book button, and then select a member or group from the address book. 5 if you make a mistake you can use the clear button to clear all the entries. 6 to include, click the cover page on (p) . you can also click the icon to create or edit an existing cover page. 7 click start to send the fax. 8 if you wish to cancel the fax, click stop . redial: if you wish to redial a number, press redial to scroll through the last five fax numbers. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
105 chapter 16 sending a file as a pc fax using the simple style 1 create a file in word, excel, paint, draw, or any other application on your pc. 2 from the file menu, select print . the print dialog box will appear: 3 select brother pc-fax as your printer, and then click ok . the fax sending dialog box will appear: 4 in the to: field, type the fax number of the receiving party. you can also use the address book to select destination fax numbers by clicking to: button. if you made a mistake entering a number, click the clear button to clear all entries. 5 to send a cover page and note, click the cover page on (p) check box. you can also click the to create or edit an existing cover page. 6 when you are ready to send your fax, click the icon. 7 if you wish to cancel the fax, click the icon. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using automatic e-mail printing 106 printer/scanner 17 using automatic e-mail printing for windows 95, 98, 98se, me only main features you can use automatic e-mail printing with other e-mail software: brother automatic e-mail printing has some extra functions that other e-mail software, such as netscape navigator? or ms internet mail, do not support. automatic e-mail printing can be configured for a multiple user account: in brother automatic e-mail printing you can set up more than one e-mail account on a single pc so you can print e-mail in each account automatically. automatic access to your specifed pop3 server at the specifed time: you can specify the time when the brother automatic e-mail printing automatically accesses the server to check for new mail. provides an in memory printer driver: you can receive and print e-mail data at the same time, by searching for a specified character string in the mail header. it allows you to see the sender, subject and relevant part of the mail content. to access the on-line documentation to install automatic e-mail printing (optional application): 1 insert mfl pro cd-rom into your cd-rom drive. 2 click on install software from the main cd-rom screen. 3 click automatic e-mail printing . the automatic e-mail printing option is not available for windows nt 4.0 and windows 2000 professional. after you have installed the brother driver(s) for your model and operating system, click view on-line documentation for operating instructions. this is optional software and will not be required for printing, faxing and scanning operations. before you use this software please read in the on-line documentation on the cd-rom. check the online readme.wri file in the root directory of the cd-rom for last- minute important information and troubleshooting tips not included in the on-line documentation. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
107 chapter 18 18 u sing the brother mfc with a new power macintosh g3, g4 or imac /ibook set up your usb equipped apple macintosh g3,g4 or imac with mac os 8.5/8.5.1/8.6/9.0/9.0.4/9.1 to work with the machine, your usb-equipped apple macintosh must be set up with mac os 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (the brother scanner driver works only with mac os 8.6/9.0/9.0.4/9.1.) using brother printer driver with your apple macintosh to select the printer: 1 from the apple menu, open the chooser . 2 click the hl-1200/mfl pro icon. on the right side of the chooser , click the printer to which you want to print. close the chooser . before you can connect the machine to your macintosh , you must purchase a usb cable that is no longer than 6 feet ( 1.8 meters). www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the brother mfc with a new power macintosh g3, g4 or imac /ibook 108 printer/scanner to print the document: 3 from application software such as paperport , click file menu and select page setup . you can change the settings for paper size , orientation and scaling , then click ok . 4 from application software such as paperport, click file menu and select print . click print to start printing. if you want to change copies , pages , resolution , paper source and media type , select your settings before clicking print . option setup allows you to change duplex . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
109 chapter 18 sending a fax from your macintosh application you can send a fax directly from your macintosh application using the following steps: 1 create a document in a macintosh application. 2 to begin the fax transmission, select print from the file menu. the printer dialog box appears: when printer is selected, the top button shows print and the address button is greyed. 3 from the output pull-down menu, select facsimile . when facsimile is selected, the top button shows send fax and the address button is available. 4 click send fax . the address book dialog box appears: the address book dialog box has two list boxes. the left box shows all the previously stored fax numbers ; the right box will show the destination fax numbers as you select them. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the brother mfc with a new power macintosh g3, g4 or imac /ibook 110 printer/scanner 5 to address the fax, type a fax number in the input fax number box. or select a name/number from the stored fax numbers box, and then click >> . your recipient will appear in the destination fax numbers box. 6 if you want to, you can add your new recipients to the address book at this time by clicking new to open the address book dialog box. (see adding a new member , page 111.) or you can add a new group by clicking group . (see adding a new group , page 112.) 7 if you have finished addressing your fax, click send fax . click ok to return to the address book dialog box. you can select several stored numbers at once by using the shift and ctrl keys. to select and send only certain pages of the document, enter the page numbers in the from: and to: boxes in the facsimile dialog box. if you click send fax without addressing your fax, the following error message appears: www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
111 chapter 18 setting up your address book you can add new members and groups to your address book, even while you are addressing a fax. adding a new member 1 to add a new member to the address book, in the facsimile dialog box click address . the address book dialog box appears: 2 click new . the following dialog box appears: 3 type the name and fax number. 4 if you want to, you can store a comment in the memo field if you wish (up to 15 characters). 5 click ok to return to the address book dialog box. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the brother mfc with a new power macintosh g3, g4 or imac /ibook 112 printer/scanner adding a new group you can set up a group of multiple recipients. 1 click group . the group setting dialog box appears: 2 in the group name field, type a name for your group. 3 from the stored fax numbers box select the recipients for your group, and then click >> . your selection will appear in the box under the group name field. 4 click ok . the address book dialog box reappears: 5 click ok . the print/facsimile dialog box reappears: 6 if you are ready to send your fax, click send fax . (follow the steps on page 109 for sending a fax.) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
113 chapter 18 using brother twain scanner driver with your apple macintosh the brother mfc software includes a twain scanner driver for macintosh . this macintosh twain scanner driver can be used with application that supports the twain specification. you can use paperport for scanning. accessing the scanner run your paperport software. you will see the paperport icon in the upper right hand corner of your screen. the first time you use the brother twain driver, set it as the default by choosing the select source , then click the paperport icon. afterward, for each document you scan choose acquire image by clicking the paperport icon. the scanner setup dialog box will appear. scanning a document into your macintosh g3, g4 or imac 1 insert the document face down in the adf. 2 adjust the following settings, if needed, in the scanner setup dialog box: resolution color type brightness contrast scanning area 3 click fax start . when scanning is finished, the image will appear in your graphics application. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the brother mfc with a new power macintosh g3, g4 or imac /ibook 114 printer/scanner settings in the scanner window image resolution choose the scanning resolution from the resolution pop-up menu. higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (each model has different resolutions. see specifications , page 143.) color type black & white set the image type to black & white for text or line art. for photographic images, set the image type to grey (error diffusion) or true grey . grey (error diffusion) is used for documents that contain photographic images or graphics. ( error diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots.) true grey also is used for documents containing photographic images or graphics. this mode is more exact because it uses up to 256 shades of grey. it requires the most memory and longest transfer time. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
115 chapter 18 scanning area set the size to one of the following: letter (8.5 x 11 inches) a4 (210 x 297 mm) legal (8.5 x 14 inches) a5 (148 x 210 mm) b5 (182 x 257 mm) executive (7.25 x 10.5 inches) business card (90 x 60 mm) custom (user adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) after you choose a custom size, you can adjust the scanning area. click and hold the mouse button as you drag the mouse to crop the image. business card size to scan business cards, select the business card size setting (90 x 60 mm), and then place the business card at the top center of a carrier sheet. when scanning photographs or other images for use in a word processor or other graphics application, it is a good idea to try different settings for the contrast, mode and resolution to determine which settings look best. adjust image brightness adjust the brightness settings to obtain the best image. the brother twain scanner driver offers 100 brightness settings (-50 to 50). the default value is 0, representing an average setting. you can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image. you can also type a value in the box to set the setting. click ok . if the scanned image is too light, set a lower brightness value and scan the document again. if the image is too dark, set a higher brightness value and scan the document again. contrast the contrast setting is adjustable only when you have selected one of the grey scale settings, but it is not available when black & white is selected as the grey scale. increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas. instead of using the slidebar, you can type a value in the box to set the contrast. click ok . width : enter the width of the custom size. length : enter the length of the custom size. carrier sheets are available from your dealer. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
using the brother mfc with a new power macintosh g3, g4 or imac /ibook 116 printer/scanner prescanning an image prescanning allows you to scan an image quickly at a low resolution. a thumbnail version will appear in the scanning area . this is only a preview of the image, so you can see how it will look. the prescan button is used to preview an image for cropping any unwanted portions from the image. when you are satisfied with the preview, click fax start to scan the image. 1 insert the document face down in the adf. 2 click prescan . the entire document will be scanned into your macintosh will appear in the scanning area of the scanner dialog box: 3 to scan a portion of the prescanned image, click and drag the mouse to crop it. 4 insert document face down in the adf of the brother mfc again. 5 adjust the settings for resolution , color type (grey scale), brightness , contrast , and size in the scanner setup dialog box, as needed. 6 click fax start . this time only the selected area of the document will appear in the scanning area . 7 use your application, software for editing and refining the image as usual. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
117 chapter 19 19 troubleshooting and maintenance error messages you may occasionally encounter a difficulty with the machine or telephone line. if this happens, the machine often identifies the problem and displays an error message. the list below explains the most common error messages, in alphabetical order. error message cause action change drum soon the drum unit is near the end of its life. if you have a print quality problem, replace the drum unit with a new one. change toner if the display shows change toner , you can still print. but the toner is depleted and the machine is telling you that the toner will soon run out. order a new toner cartridge now. check document documents were not inserted or fed properly or document was too long. do not pull paper out until you see document jam , page 119. check drum unit drum unit is not installed. reinstall the drum unit. check paper the machine is out of paper or paper is not properly loaded in the multi- purpose sheet feeder. refill the paper or remove the paper and load it again and then press fax start . check paper size paper size is improper for fax receiving. load a4 paper in multi-purpose sheet feeder, and then press fax start . comm.error a poor quality phone line caused communications error. try the call again. connection fail you tried to poll a fax machine that is not in polled waiting mode. verify the other party s polling setup. cooling down wait for a while the temperature of the drum unit or toner cartridge is too hot. the machine will pause its current print job and go into cooling down mode. during the cooling down mode, you will hear the cooling fan running while the display on the machine shows cooling down and wait for a while . you must wait and allow the machine to resume printing when it is ready. cover open the top cover was not completely closed. open, then close, the cover. disconnected the other party or other party s fax machine terminated the call. try to re-transmit or call the other party to see what happened. machine error xx machine has a mechanical problem. unplug the machine. then contact your brother dealer for service. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 118 maintenance no response/busy the number you called does not answer or is busy. or, you may have reached a number that is not connected to a fax machine. check the number and try again. not assigned not registered (for some countries) you tried to access a one touch or speed dial number that is not programmed. set up the one touch or speed dial number. (see storing one touch dial numbers (for fax- 2850 only) , page 14 and storing speed dial numbers , page 15.) out of memory (when the machine is used as a printer.) the machine memory capacity has been exceeded. - if you have installed the windows driver, try again after setting the true type mode to print as graphics in the print menu of your application software. - reduce the print resolution or reduce the complexity of your document. paper jam the recording paper is jammed in the machine. see paper jam , page 119. pls open cover a page, piece of paper or paper clip, etc. may be jammed inside the machine. open the top cover. if you see any jammed paper or other item, gently pull it out, then close the top cover. if the error message remains, open and close the top cover again. if the machine cannot reset itself and return to the date and time prompt, it will display machine error xx . please call your brother dealer for service. toner empty toner is used up and printing is not possible, or toner cartridge is not installed into the drum unit. replace the toner cartridge with a new one, or install the toner cartridge into the drum unit. (see replacing the toner cartridge , page 129.) error message cause action www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
119 chapter 19 document jams and paper jams based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. document jam the documents were not inserted or fed properly, or were too long. 1 open the control panel. 2 carefully pull the document toward the front of the machine. 3 close the control panel and press stop/exit . paper jam before you can clear a paper jam error, you must find out where the paper is stuck. use the diagram below to help locate the position of the paper. do not force the jammed paper from the paper tray because you may damage the machine and cause toner to scatter. after you have used the machine, some internal parts of the machine are extremely hot! when you open the top cover of the machine, never touch the shaded parts shown in the following diagram. no ok hot! inside the fax machine www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 120 maintenance clearing a paper jam in the multi-purpose sheet feeder. if paper is jammed inside the multi-purpose sheet feeder, push down the paper lever to pull the jammed paper upwards out of the feeder. also, open the top cover and check that a torn piece of paper does not remain inside the machine. clearing a paper jam near the drum unit. if paper is jammed near the drum unit, open the top cover and remove the drum unit. then, pull the jammed paper upwards and out of the machine. reinstall the drum unit and close the top cover. multi-purpose sheet feeder paper is jammed near drum unit www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
121 chapter 19 difficulty with operation if you think there is a problem with the machine, make a copy first. if the copy looks good, the problem is probably not the machine. check the table below and follow the troubleshooting tips. difficulty suggestions printing and receiving faxes condensed print and horizontal streaks/top and bottom of sentences are cut off. if your copy looks good, you probably had a bad connection, with static or interference on the phone line. try again and see if there is an improvement. if a copy looks worse, then call your brother dealer for service. vertical streaks/black lines appear on the fax you receive sometimes you may see vertical streaks/black lines on the faxes you receive. either the machine s primary corona wire for printing may be dirty, or the sending party s fax scanner may be dirty. clean your primary corona wire, or ask the sender to make a copy to see if the problem is with the sending machine. try receiving from another fax machine. if the problem continues, call brother dealer for service. machine hears voice as cng tone if the machine is set to fax detect (with an external telephone) on, it is more sensitive to sounds. the machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones. deactivate the fax by pressing stop/exit . try avoiding this problem by turning fax detect (with an external telephone) to off. (see fax detect (set on by default) , page 22.) phone line or connections dialling does not work check for a dial tone. change tone/pulse setting (see setting the dialling mode (tone/pulse) (not available in new zealand) , page 14). check all line cord connections, and make sure the curled handset cord is not in the ext jack. check power cord connection. send a manual fax by pressing hook or by lifting the handset, and dialing the number. wait to hear the fax receiving tones before pressing fax start . the machine does not answer when called make sure the fax/mfc is in the correct receiving mode for your setup (either fax , fax/tel or tad ). check for dial tone. if possible, call your fax/mfc to hear it answer. if there is still no answer, check the telephone line cord connection. connect a standard telephone handset to the fax/mfc telephone jack. if there is no ringing when you call your fax/mfc, call your telephone company to check the line. no dial tone on the handset press hook or lift the handset. if you hear no dial tone, check telephone line cord connections at the fax/mfc and wall jack. check that the handset curled cord is connected to the fax/mfc's handset jack. test the jack with another single line telephone. if no dial tone on the wall outlet, call your telephone company. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 122 maintenance sending faxes poor transmitting quality try changing your resolution to fine or superfine. (see fax resolution , page 16.) make a copy to verify the machine s scanner operation. transmission verification prints results:ng there is probably temporary noise or static on the phone line. try sending the fax again. if the problem continues, call the telephone company to check your phone line. when the receiving party says the picture is not clear sometimes the resolution mode you chose when you sent your fax may not have been appropriate. send the fax again, but try using the fine or s.fine mode. also, the machine s scanner may be dirty, so try cleaning it. when the receiving party says vertical streaks appear on the faxes they receive the machine s scanner may be dirty or the receiving party s print head may be dirty. clean your scanner and make a copy to check if the problem was caused by the machine. handling incoming calls f/t pseudo-ring in fax/tel (f/t) mode. the machine knows the incoming call is not a fax so it is signalling you to answer the telephone call. pick up the handset or answer from an extension phone and press the machine s deactivation code (default setting is #51 (#91 for new zealand)). transferring a fax call to the machine. if you answered at the machine, press fax start and hang up immediately. if you answered at an extension phone, press your remote activation code (default setting is 51 ( 91 for new zealand) ). when the machine answers, hang up. the caller id does not display after the call waiting signal. the caller id signal is sent ten seconds after the call waiting signal and speaking may interfere with it. when you hear the caller waiting signal, ask the other party to hold while you catch the other call. then stop speaking until you see the caller id on the lcd. general printing difficulties (for MFC-4800 only) the machine does not print. make sure the machine is plugged in. the toner cartridge and drum unit are installed properly. the interface cable is securely connected between the machine and computer. check to see if lcd is showing an error message. the machine prints unexpectedly or it prints garbage. unplug the machine. make sure your application software is correctly set up to use the machine by checking the primary settings in your application software. the machine prints the first couple of pages correctly, then some pages have text missing. your computer is not recognizing the printer s input buffer full signal. please make sure you connect the printer cable correctly. the machine cannot print full pages of a document. an out of memory error message occurs. reduce the printer resolution. reduce the complexity of your document and try again. reduce the graphic quality or the number of font sizes within your application software. my headers or footers appear when i view my document on the screen but do not show up when i print them. most laser printers have a restricted area that will not accept print. usually these are the first two lines and last two lines, leaves 62 printable lines. adjust the top and bottom margins in your document to allow for this. difficulty suggestions www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
123 chapter 19 windows setup printing difficulties (for MFC-4800 only) i cannot print from my application software. make sure the windows printer driver is installed and you select it in your application software. software difficulties (for MFC-4800 only) mfc connect failure if the machine is not connected to your pc and you have loaded the brother software, the pc will show mfc connect failure each time you restart windows . you can ignore this message or you can turn it off by deselect the autoload popup check box in the brother control center chapter. (see how to turn off autoload , page 77.) paper handling difficulties the machine does not load paper. the lcd shows check paper or paper jam check to see if the check paper or paper jam message appears on the lcd. if so, the multi-purpose sheet feeder may be out of paper. if it is empty, load a new stack of paper into the feeder and then press fax start . if there is paper in the multi-purpose sheet feeder, make sure it is straight. if the paper is curled, you should straighten it. sometimes it is helpful to remove the paper, turn the stack over and put it back into the multi-purpose sheet feeder. reduce the amount of paper in the multi-purpose sheet feeder, then try again. how can i clear paper jams? see paper jam , page 119. copy quality difficulties vertical streaks appear in copies sometimes you may see vertical streaks on your copies. either the scanner or the primary corona wire for printing is dirty. clean them both. print quality difficulties printed pages are curled. thin paper (17lb-18.4lb) can cause this problem. make sure you select the paper type that suits the paper in your multi-purpose sheet feeder. (see paper type , page 61 and media type, page 68 .) printed pages are smeared. rough surfaces or thick media can cause smeared pages -or- the toner to smear . make sure you select the correct paper type that suits the paper in your multi-purpose sheet feeder. (see paper type , page 61 and media type, page 68 .) printouts are too dark or light adjust the print conditions by setting the print density function. it has been factory set to the middle position. (see setting the print density , page 23.) printed pages contain white stripes. white stripes or faint images you may fix this by wiping the scanner windows with a clean soft cloth. (see regular maintenance , page 127 and cleaning the drum unit , page 128.) if you still see white stripes or faint images and the display shows change drum soon , replace the drum unit with a new one. printed pages are stained with toner or have vertical stripes. dark stripes or toner stains clean the machine s interior and the primary corona wire of drum unit. (see regular maintenance , page 127 and cleaning the drum unit , page 128.) make sure that the tab of the corona wire is at the home position. if after cleaning, you still see dark stripes or toner stains and the display shows change drum soon , replace the drum unit with a new one. difficulty suggestions www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 124 maintenance printed pages have white spots in black text and graphic areas. white spots make sure that you use paper that meets the specifications. rough surface or thick media can cause the problem. if you still see white spots and the display shows change drum soon , replace the drum unit with a new one. toner scatters and stains the printed page. scattering toner adjust the print conditions by setting the print density function. clean the machine s interior. (see regular maintenance , page 127 and cleaning the drum unit , page 128.) make sure that you use paper that meets specifications. (see acceptable paper, page 65 .) if you still have scattered toner and the display shows change drum soon , replace the drum unit with a new one. the whole page is printed black. black page wipe the electric terminals. (see regular maintenance , page 127 and cleaning the drum unit , page 128.) also, do not use heat- sensitive paper as it will cause this problem. after cleaning, if the printed pages are still black and the display shows change drum soon , replace the drum unit with a new one. nothing is printed on the page. white page make sure that the toner cartridge is not empty. wipe the electric terminals referring to regular maintenance , page 127 and cleaning the drum unit , page 128. make sure that a torn piece of paper does not remain on the scanner window. printed pages are marked regular intervals. example of regular marking markings may disappear by themselves. try copying at multiple pages to clear this problem. markings may occur if the machine has not been used for a long time. a possible cause is that the surface of the drum is marked or damaged by excessive exposure to light. in this case, replace the drum unit with a new one. printed pages are blurred at the centre or at either edge. blurred page certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur. make sure the machine is placed on a flat, horizontal surface. remove the drum unit with the toner cartridge installed. try rocking them from side to side. you may clear a blurred page by wiping the scanner windows with a clean soft cloth. (see regular maintenance , page 127 and cleaning the drum unit , page 128.) if a blurred page occurs after cleaning and the display shows change drum soon , replace the drum unit with a new one. ghost images appear on printed pages. ghost images adjust the print conditions by changing the print density setting, page 23. -or- rough surfaces or thick media can cause a ghost image. make sure you select the paper type that suits the paper in your multi-purpose sheet feeder. (see paper type , page 61 and media type, page 68 .) the drum unit is a consumable and it is necessary to replace it periodically. difficulty suggestions www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
125 chapter 19 packing and shipping the machine whenever you transport the machine, use the packing materials that came with the machine. failure to pack the machine correctly may damage the machine and such damages will not be covered under warranty. 1 make sure you close the paper tray and the extension. 2 remove the line cord and unplug the machine from the ac outlet. 3 open the top cover. 4 remove the drum unit assembly. 5 place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely. 6 close the top cover. remove the document and paper supports and pack them. remove the drum unit and toner cartridge assembly. leave the toner cartridge installed in the drum unit. top cover drum unit plastic bag drum unit toner cartridge www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 126 maintenance 7 wrap the machine in the plastic bag and place it in the original carton with the original packing material. 8 place documents (manual, printed material and cd-rom), the drum unit and toner cartridge assembly, the telephone cord, printer cable and paper supports into the carton as shown below. 9 close the carton and tape it shut. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
127 chapter 19 regular maintenance you can keep the machine in optimum condition by cleaning it on a regular basis. it is a good idea to clean the drum unit during this routine. avoid using thinners or other organic solvents to clean the machine and do not use water. cleaning the scanner 1 unplug the telephone line and then the power cord. when you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2 open the document tray, and then the control panel. 3 wipe dirt off the machine using a slightly damp clean cloth. 4 clean the white bar and the glass cover. moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner. cleaning the printer do not use isopropyl alcohol to remove dirt from the control panel. it may cause a crack on the panel. do not use isopropyl alcohol to clean the scanner window or the toner sensor. do not touch the scanner window with your finger. handle the drum unit carefully as it contains toner. if toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. control panel left the control panel cover white bar glass cover gears toner sensor electrical terminal scanner window www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 128 maintenance 1 open the top cover. 2 remove the drum unit assembly. 3 wipe the electric terminals with isopropyl alcohol on a cotton swab. 4 wipe the gears with a clean dry cloth. 5 gently wipe the scanner window and the toner sensor with a clean soft dry cloth. do not use isopropyl alcohol to clean the scanner window or the toner sensor. cleaning the drum unit we recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 turn the drum unit upside down carefully. 2 clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 3 return the tab to the home position ( mark position) before reinstalling the drum unit. after you have used the machine, some internal parts of the machine are extremely hot! when you open the top cover of the machine, never touch the shaded parts shown in the diagram below. if you do not position the tab at the home position, printed pages may have vertical stripes. hot! inside the fax machine tab corona wire home position ( ) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
129 chapter 19 4 install the drum unit into the machine. (see replacing the drum unit , page 132.) 5 close the top cover. replacing the toner cartridge the machine can print approximately 2,200 pages with one toner cartridge (tn-8000). when the toner cartridge is running low, the display shows change toner . actual page count will vary depending on your average document type (i.e. standard letter, detailed graphics). the above specifications relate to a 5% black coverage a4 size document. it is a good idea to keep a new toner cartridge ready for use when you see the toner low warning. discard the used toner cartridge according to local regulations. if you are not sure of them, consult with brother dealer for service. be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. when discarding used toner cartridges, keep them separate from domestic waste. it is recommended that you clean the machine when you replace the toner. the display shows toner empty to indicate that the toner is empty. once this indication appears, the machine will not resume printing until you have installed a new toner cartridge. steps for replacing toner cartridge do not refill the toner cartridges. attempting to use refilled toner cartridges and using incompatible toners may cause damage to the machine and such damage will not be covered by warranty. warranty coverage does not apply to problems caused by the use of 3rd party consumables. we can only recommend the use of genuine brother consumables. after you have just used the machine, some internal parts of the machine will be extremely hot! so, never touch the shaded parts shown in the illustration below. hot! inside the fax machine www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 130 maintenance 1 open the top cover. make sure the top cover is completely open. to remove the drum unit, hold each side of the drum by the handles and gently lift the drum forward toward you. place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 gently turn the lever on the toner cartridge forward until it stops. the toner cartridge cannot be removed unless the shutter is completely closed, by turning the lever fully to the front. 3 remove the old toner cartridge from the drum unit by gently pulling it out. handle the toner cartridge carefully. if toner scatters on your hands or clothes, immediately wipe it off or wash them with cold water. top cover drum unit drum unit toner cartridge www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
131 chapter 19 4 unpack the new toner cartridge. place the used toner cartridge into the aluminium bag and discard it according to local regulations. 5 gently rock the toner cartridge from side to side five or six times, and then remove the protective seal. 6 slide the new toner cartridge into the opening on the right side of the drum unit. to ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide bar is exactly aligned with the guide slot in the drum unit. wait to unpack the toner cartridge until immediately before you install it into the machine. if a toner cartridge is left unpacked for a long period of time, the toner life is shortened. aluminum bag new toner cartridge old toner cartridge toner cartridge toner cartridge drum unit www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 132 maintenance 7 gently turn the lever on the toner cartridge backward until it stops. 8 reinstall the drum unit into the machine and close the top cover. replacing the drum unit the machine uses a drum unit to create the print images on paper. if the screen displays change drum soon , the drum unit is nearly at the end of its life. prepare a new drum unit to replace the current one. you may need to order one from your brother dealer. even if the display shows change drum soon , you may be able to continue to print without replacing the drum unit for a while. however, if there is a noticeable deterioration in the output print quality even before change drum soon is shown, then the drum unit should be replaced. you should clean the machine when you replace the drum unit. when removing the drum unit, handle carefully because it contains toner. when you replace the drum unit, you should clean the machine. the drum unit is a consumable, and it is necessary to replace it periodically. there are many factors that determine the actual drum life, such as temperature, humidity, type of paper and toner that you use and the number of pages per print job, etc. the drum life is estimated at approximately 8,000 pages at 1 page per job. the actual number of pages your drum will print may be significantly less than these estimates. because we have no control over the many factors that determine the actual drum life, we cannot guarantee a minimum number of pages that will be printed by your drum. top cover drum unit www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
133 chapter 19 for best performance, use only genuine brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. follow these steps to replace the drum unit: 1 open the top cover. 2 remove the old drum unit. place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner. 3 remove the toner cartridge from the drum unit and keep it in a safe place. (see replacing the toner cartridge , page 129.) after you have just used the machine, some internal parts of the machine will be extremely hot! so please be careful. hot! inside the fax machine top cover drum unit drum unit toner cartridge www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
troubleshooting and maintenance 134 maintenance 4 wait to unpack the new drum unit until immediately before installing it. place the old drum unit into the aluminium bag and discard it according to local regulations. discard the used drum unit according to local regulations. be sure to seal the drum unit tightly so toner powder does not spill out of the unit. when discarding used drum units, keep them separate from domestic rubbish. do not pull or force the starter sheet from the machine. it will be ejected automatically. wait to unpack the drum unit immediately before installing it into the machine. if an unpacked drum unit is subjected to excessive direct sunlight or room light, the unit may be damaged. handle the toner cartridge and the drum unit carefully because they contain toner. if toner scatters and your hands or clothes get dirty, immediately wipe or wash with cold water. do not touch the scanner window with your finger. aluminum bag new drum unit old drum unit starter sheet do not remove the starter sheet! www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
135 chapter 19 5 reinstall the toner cartridge into the new drum unit. (see replacing the toner cartridge , page 129.) 6 holding the new drum unit by the handles, install it. close the top cover. 7 the machine will automatically eject the starter sheet. do not pull or force the starter sheet from the machine. toner cartridge drum unit top cover drum unit clear plastic starter sheet www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
important safety information 136 important information 20 important safety information important information for australia important safety instructions 1 read all of these instructions. 2 save them for later reference. 3 follow all warnings and instructions marked on the product. 4 unplug this product from the telephone and ac sockets (in this order) before cleaning. do not use liquid or aerosol cleaners. use a damp cloth for cleaning. 5 do not place this product on an unstable surface. 6 slots and openings in the case and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. the openings should never be blocked by placing the product on a bed, sofa, rug, or other similar soft surface. this product should never be placed near or over a radiator or heater. this product should not be placed in a built-in installation unless proper ventilation is provided. 7 this product should be operated from the type of power source indicated on the label. if you are not sure of the type of power available, consult with your dealer or local power company. 8 this product is equipped with a 3-wire earthed plug. this plug will fit into only an earthed socket. this is a safety feature. if you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete socket. do not defeat the purpose of an earthed plug. 9 do not allow anything to rest on the power cord. do not locate this product where people can walk on the cord. 10 do not place anything in front of the machine that will block received faxes. do not place anything in the path of received faxes. 11 do not touch a document during printing. 12 never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. never spill liquid of any kind on the product. 13 do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. refer all servicing to service personnel. 14 this product has no mains on/off switch. it is therefore highly important that access to the mains plug and the mains socket to which the plug is connected, is never obstructed, in case for some reason the mains power to the machine must be quickly disconnected. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
137 chapter 20 15 unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: when the power cord is damaged or frayed. if liquid has been spilled into the product. if the product has been exposed to rain or water. if the product does not operate normally when the operating instructions are followed. adjust only those controls that are covered by the operating instructions. improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. if the product has been dropped or the cabinet has been damaged. if the product exhibits a distinct change in performance, indicating a need for service. 16 we do not advise the use of an extension lead. important information for new zealand important safety instructions 1 read all of these instructions. 2 save them for later reference. 3 follow all warnings and instructions marked on the product. 4 unplug this product from the telephone and ac sockets (in this order) before cleaning. do not use liquid or aerosol cleaners. use a damp cloth for cleaning. 5 do not use this product near water. 6 the grant of a telepermit for any item of terminal equipment indicates only that telecom has accepted that the item complies with minimum conditions for connection to its network. it indicates no endorsement of the product by telecom, nor does it provide any sort of warranty. above all, it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of telecom s network services. 7 this equipment does not fully meet telecom s impedance requirements. performance limitations may occur when used in conjunction with some parts of the network. telecom will accept no responsibility should difficulties arise in such circumstances. 8 if a charge for local calls is unacceptable, the dial button should not be used for local calls. only the 7-digits of the local number should be dialled from your telephone. do not dial the area code digit or the 0 prefix. 9 this equipment shall not be set to make automatic calls to the telecom 111 emergency service. 10 important notice under power failure conditions, this telephone may not operate. please ensure that a separate telephone, not dependent on local power, is available for emergency use in emergencies. 11 some parameters required for compliance with telecom s telepermit requirements are dependent on the equipment (pc) associated with this device. in order to operate within the limits for compliance with telecom s specifications, the associated equipment shall be set to www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
important information important safety information 138 ensure that calls are answered between 3 and 30 seconds of receipt of ringing. 12 this equipment should not be used under any circumstances which may constitute a nuisance to other telecom customers. 13 not all telephones will respond to incoming ringing when connected to the extension socket. 14 this equipment may not provide for the effective hand-over of a call to another device connected to the same line. 15 the answer delay setting of this equipment shall not be set to less than the default setting as this will destroy caller id information. 16 all persons using this device for recording telephone conversations shall comply with new zealand law. this requires that at least one party to the conversation is to be aware that it is being recorded. in addition, the principles enumerated in the privacy act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is to be used and what it disclosed to any other party. 17 the caller id information is presented in the form: area code + directory number when dialling back, always insert a zero in front of the area code for a toll call and omit the area code for a local call, if a zero is inserted in front of the area code for a local call, the call will still proceed correctly but if the line has non-code access to another toll carrier, you should check with that carrier before inserting zero on a local call. 18 do not place this product on an unstable surface. 19 slots and openings in the case and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. the openings should never be blocked by placing the product on a bed, sofa, rug, or other similar soft surface. this product should never be placed near or over a radiator or heater. this product should not be placed in a built-in installation unless proper ventilation is provided. 20 this product should be operated from the type of power source indicated on the label. if you are not sure of the type of power available, consult with your dealer or local power company. 21 this product is equipped with a 3-wire earthed plug. this plug will fit into only an earthed socket. this is a safety feature. if you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete socket. do not defeat the purpose of an earthed plug. 22 do not allow anything to rest on the power cord. do not locate this product where people can walk on the cord. 23 do not place anything in front of the machine that will block received faxes. do not place anything in the path of received faxes. 24 do not touch a document during printing. 25 never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. never spill liquid of any kind on the product. 26 do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. refer all servicing to service personnel. 27 this product has no mains on/off switch. it is therefore highly important that access to the mains plug and the mains socket to which the plug is connected, is never obstructed, in case for some reason the mains power to the machine must be quickly disconnected. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
139 chapter 20 28 unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: when the power cord is damaged or frayed. if liquid has been spilled into the product. if the product has been exposed to rain or water. if the product does not operate normally when the operating instructions are followed. adjust only those controls that are covered by the operating instructions. improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. if the product has been dropped or the cabinet has been damaged. if the product exhibits a distinct change in performance, indicating a need for service. 29 we do not advise the use of an extension lead. important information for some countries important safety instructions 1 read all of these instructions. 2 save them for later reference. 3 follow all warnings and instructions marked on the product. 4 unplug this product from the wall outlet before cleaning. do not use liquid or aerosol cleaners. use a damp cloth for cleaning. 5 do not place this product near water. 6 do not place this product on an unstable cart, stand, or table. the product may drop, causing serious damage to the product. 7 slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. the openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. this product should never be placed near or on a radiator or heater. this product should never be placed in a built-in installation unless proper ventilation is provided. 8 this product should be operated from the type of power source indicated on the label. if you are not sure of the type of power available, consult with your dealer or local power company. 9 this product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug (only for singapore, malaysia, hong kong and india), a plug having two or three pins. this plug will only fit into only a grounding-type power outlet. this is a safety feature. if you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. do not defeat the purpose of the grounding-type plug. 10 do not allow anything to rest on the power cord. do not place this product where people can walk on the cord. 11 if an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. 12 do not place anything in front of the machine that will block received faxes. do not place anything in the path of received faxes. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
important information important safety information 140 13 do not touch a document during printing. 14 never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. never spill liquid of any kind on the product. 15 do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. please refer all servicing to our authorized service personnel. a list of authorized service centres has been included for your convenience, or you may contact the brother dealer for service. 16 this product does not have an on/off switch. therefore, it is very important that you have easy access to the main plug and the main socket to which the plug is connected, if the main power to the fax/mfc need to be disconnected quickly. 17 unplug this product from the wall outlet and refer servicing to authorized service personnel under the following conditions: if the power cord is damaged or frayed. if the product has been spilled by liquid. if the product has been exposed to rain or water. if the product does not operate normally when the operating instructions are followed. adjust only those controls that are covered by the operating instructions. improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. if the product has been dropped or the cabinet has been damaged. if the product exhibits a distinct change in performance, indicating a need for service. 18 to protect your product against power surges, we recommend the use of a power protection device (surge protector). 19 we do not advise the use of an extension lead. for protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. this equipment may not be used on coin service lines provided by the telephone company or connected to party lines. brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. there are no warranties extended or granted by this document. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
141 chapter 20 important information for all countries iec 60825 specification this machine is a class 1 laser product as defined in iec 60825 specifications. the label shown below is attached in countries where required. this machine has a class 3b laser diode which emits invisible laser radiation in the scanner unit. the scanner unit should not be opened under any circumstances. laser diode caution use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. the following caution label is attached near the scanner unit. wave length: 760 - 810 nm output: 5 mw max. laser class: class 3b class 1 laser product appareil laser de classe 1 laser klasse 1 produkt caution advarsel varning varo! advarsel attention vorsicht atenci? invisible laser radiation when open and interlock oefeated. avoid direct exposure to beam. class 3b laser product. usynlig laser str?ling n?r kabinetl?get st?r ?bent. ungd? direkte udsttelse for str?ling. klasse 3b laser. osynlig laserstr?lning h?r denna del ?r ?ppnad och sp?rrar ?r urkopplade. str?len ?r farlig. klass 3b laser apparat. avattaessa ja suojalukitus ohitettaessa olet alttiina n?kym?tt?m?lle lasers?teilylle. ?l? katso s?teeseen. luokan 3b laserlaite. usynlig laserstr?ling, unng? direkte kontakt med laserenheten n?r toppdekselet er ?pent. klasse 3b laserprodukt. radiations laser invisibles ouand ouvert et verrouillage enleve. eviter expositions directes au faisceau. produit laser classe 3b. unsichtbare laserstrahlung wenn abdeckung ge?ffnet und sicherheitsverriegelung ?berbr?ckt. nicht dem strahl aussetzen. sicherheitsklasse 3b. radiaci? laser invisible cuando se abre la tapa y el interruptor interno est atascado. evite la exposici? directa de los ojos. producto laser clase 3b. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
important information important safety information 142 for your safety to ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. incorrectly wired extension cords are a major cause of fatalities. the fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. for your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician. disconnect device this product must be installed near a socket outlet that is easily accessible. in case of emergencies, you must disconnect the power cord from the socket outlet in order to shut off power completely. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
143 chapter 21 21 specifications fax specifications compatibility itu-t group 3 coding system mh/mr/mmr modem speed 14400 - 2400 bps; automatic fallback document input width 148 mm to 216 mm document input length 100 mm to 360 mm scanning/printing width 208 mm automatic document feeder (adf) up to 20 sheets (75 gsm) multi-purpose sheet feeder up to 200 sheets (75 gsm) acceptable paper for fax receive and copy functions size : a4 (210 mm 297 mm) weight : 64 gsm - 158 gsm thickness : 0.08 - 0.20 mm printer type laser printer grey scale 64 levels (error diffusion) display lcd, 16 characters polling types standard, secure, delayed, sequential contrast control automatic/light/dark (manual setting) resolution horizontal 8 dots/mm vertical standard 3.85 lines/mm fine, photo 7.7 lines/mm superfine, photo (copy) 15.4 lines/mm out of paper reception up to 80 pages* in memory one touch dial 8 stations (fax-2850) speed dial 100 stations automatic redial 2 times at 2 minute intervals (for australia) 2 times at 3 minute intervals (for new zealand) 10 times at 3 minute intervals (for some countries) speaker type monitor automatic answer 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for australia) 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for new zealand) 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries) communication source public switched telephone network (pstn) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix specifications 144 *pages refers to the itu-t chart with mmr cording and standard resolution. printer specifications (for MFC-4800 only) consumable items toner cartridge: life expectancy: up to 2,200 pages/new toner cartridge (when printing a4 paper at 5% print coverage) toner life expectancy will vary depending on the type of average print job. drum unit: life expectancy: 8,000 pages at 1 page per job there are many factors that determine the actual drum life, such as temperature, humidity, type of paper and toner that you use, the number of pages per print job, etc. printer driver windows 95, 98, 98se, me, 2000 professional and windows nt workstation version 4.0 driver supporting brother native compression mode and bi-directional capability apple macintosh quickdraw driver for os 8.5/8.5.1/8.6/9.0/9.0.4/9.1 interface bi-directional parallel interface (ieee-1284) usb (universal serial bus) interface memory 2 mb printer method electrophotography by semiconductor laser beam scanning resolution 600 dots/inch print quality normal printing mode economy printing mode print speed 10 pages/minute (when loading a4 paper from the multi-purpose sheet feeder) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
145 chapter 21 computer requirement (for MFC-4800 only) electrical and environment specifications are subject to change for improvement without prior notice. for windows operating system cpu (pentium) ram hard disk space 95, 98, 98se 75 mhz 24 mb (32 mb recommended) 50 mb nt workstation4.0 75 mhz 32 mb (64 mb recommended) 2000 professional 133 mhz 64 mb (128 mb recommended) me 150 mhz 32 mb (64 mb recommended) for macintosh operating system cpu ram hard disk space apple macintosh quickdraw g3, g4, imac or ibook with os8.5, 8.5.1 (only printer) os8.6/9.0/9.0.4/9.1 (printer & scanner) all base models meet minimum requirements. 50 mb temperature (allowable) 10 - 32.5 c (storage) 0 - 40 c warm-up approx. 12 seconds at 23 c power source 220 ~ 240v ac 50/60hz power consumption operating (copying); 260 w or less (25 c) peak: 940 w sleep mode: 10 w or less stand by: 70 w or less (25 c) noise operating: 50 db a or less stand by: 39 db a or less humidity operating: 20 to 80% (without condensation) storage: 10 to 90% (without condensation) dimensions 395 x 359 x 243 mm weight 7.5 kg (without drum unit) www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix specifications 146 compilation and publication notice under the supervision of brother industries ltd., this manual has been complied and published, covering the latest product s descriptions and specifications. the contents of this manual and the specifications of this product are subject to change without notice. brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. trademarks multi-function link pro suite is registered trademark of brother industries, ltd. brother is a registered trademark of brother industries, ltd. the brother logo is a registered trademark of brother industries, ltd. windows, windows nt, microsoft, ms-dos, excel, word, paint and draw are registered trademark of microsoft in the u.s. and other countries. nt is a trademark of northern telecom limited. macintosh is a registered trademark, and imac is a trademark of apple computer, inc. paperport and textbridge are registered trademarks of scansoft, inc. each company whose software title is mentioned in this manual has a software license agreement specific to its proprietary programs. ibm and ibm pc are registered trademarks of international business machines corporation. all other brand and product names mentioned in this user s guide are registered trademarks of their respective companies. ordering accessories and supplies for the best quality results use only genuine brother accessories. these are available from most brother dealers. model name description laser fax toner tn-8000 laser fax drum dr-8000 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
147 chapter 21 entering text when you are setting certain functions, such as the station id, you may need to enter text into the machine. most keys on the dial pad have three or four letters printed above them. the keys for 0 , # , and don t have printed letters because they are used for special characters. by pressing the appropriate number on the dial pad the correct number of times, you can access the character you want. inserting spaces if you want to enter a blank space, press twice. making corrections if you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. then press stop/exit ; all letters above and to the right of the cursor are deleted. re- enter the correct text and/or digits. you can also back up and type over incorrect letters. repeating letters if you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right. special characters and symbols press the , # , or 0 key repeatedly or press to move the cursor under the special character or symbol you want. then press menu/set to select it. press key one time two times three times four times five times 2abc2a 3def3d 4ghi 4g 5jkl5j 6mno6m 7pqrs7 8tuv8t 9wxyz9 0 key ? ? ? ? ? 0 key (space) ! # $ % & ( ) + , - . / # key : ; < = > ? @ [ ] ^ _ c www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix specifications 148 menu mode & menu selection table you can access the menu mode by pressing menu/set . when you enter the menu, the lcd scrolls: press 1 for general setup menu or press 2 for fax menu or press 3 for copy menu or or you can scroll more quickly through each menu level by pressing or keys, and then set an option by pressing menu/set when that option appears on the lcd. then the lcd shows next menu level. press or key to scroll to your next menu selection, and then press menu/set . when you finish setting an option, the lcd shows accepted . you can program your fax/mfc by pressing menu/set followed by the menu numbers. for example: to set fax resolution to fine , press menu/set , 2 , 2 , 2 and or to select fine , and then press menu/set . - access the menu - go to next menu level - accept an option - scroll through the current menu level - back to previous menu level - forward to next menu level - exit the menu use to scroll backward if you passed your choices or to save keystrokes. select & set 1.general setup 2.fax 3.copy www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
149 chapter 21 to access the menu, press menu/set . to exit, press stop/exit . * the factory setting (option) is shown in bold. 1. general setup 1. date/time enter date and time for lcd display and to print on transmissions. 2. station id program the name and fax number to appear on each transmitted page. 11 3. volume 1. ring high med low off adjusts ring volume. 12 2. beeper high low off adjusts beeper volume. 12 3. speaker high med low off adjusts speaker volume. 12 4. toner save on off increase life of toner cartridge. 13 5. power save on off power save mode. 13 6. sleep mode set the time before the machine drops into sleep mode. 13 7. tone/pulse (not available in new zealand) tone pulse select the dialling mode. 14 main menu menu selections options descriptions page submenu to accept www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix specifications 150 to access the menu, press menu/set . to exit, press stop/exit . * the factory setting (option) is shown in bold. 2. fax 1. setup receive 1. ring delay 10 09 08 07 06 05 04 03 (example for 02 australia) number of rings before the machine answers in fax/tel ( f/t ) or fax mode. 21 2. f/t ring time 70 40 30 (example for 20 australia) sets the time for f/t pseudo-ring in fax/tel ( f/t ) mode. 21 3. fax detect on semi off receive fax messages without pressing the fax start key. 22 4. remote code on ( 51, #51) ( 91, #91 for new zealand) off activate or deactivate the machine from a remote location. you can also personalize these codes. 39 5. auto reduction on off reduces size of image. 23 6. mem.receive on off automatically stores any incoming faxes in its memory if it runs out of paper. 24 7. print density - + adjusts printing to be lighter or darker. 23 8. polling rx standard secure timer you call another fax machine to receive a fax from it. 49 2. setup send 1. contrast auto light dark change the lightness or darkness of a fax you are sending. 16 2. fax resolution standard fine s.fine photo changes the default setting of fax resolution. 16 3. timer set the machine to send your documents later. 32 main menu menu selections options descriptions page submenu to accept www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
151 chapter 21 to access the menu, press menu/set . to exit, press stop/exit . * the factory setting (option) is shown in bold. 2. fax (continued) 2. setup send (continued) 4. batch tx on off sends all delayed faxes that are to the same fax number and at the same time as one transmission. 32 5. real time tx next fax only on off when memory is full, you can send faxes in real time. 19 6. polled tx standard secure set polled transmission for someone to poll the machine to receive a fax from you. 51 7. coverpg setup next fax only on off print sample automatically sends a programmable cover page or prints a sample coverpage. 30 8. coverpage note program a customized message for fax cover page. 31 9. overseas mode on off special setting for international transmissions. 32 3. set quick-dial 1. one-touch dial (for fax-2850 only) stores dial numbers in memory so as to dial them by pressing only one key. 14 2. speed- dial (1. speed-dial for MFC-4800 ) stores dial numbers in memory so as to dial them by pressing only four keys. 15 3. setup groups (2.setup groups for MFC-4800 ) set up a group for broadcasting. 34 4. report setting 1. transmis- sion on on+image off off+image initial setup for transmission verification report and journal period. 28 2. journal period 2/4/7 days 1/3/6/12/24 hours off 28 main menu menu selections options descriptions page submenu to accept www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix specifications 152 to access the menu, press menu/set . to exit, press stop/exit . * the factory setting (option) is shown in bold. 2. fax (continued) 5. remote fax opt 1. fax fwd on off set the machine to forward faxes. 52 2. fax storage on off store incoming faxes in memory for fax forwarding and remote retrieval. 52 3. remote access 159 set code for retrieving faxes. 53 4. print document print incoming faxes stored in the memory. 24 6. remaining jobs check which jobs are in memory or cancel a delayed fax (timer) or polling job. 35 0. miscellaneous 1. mem security prohibits most functions except receiving faxes into memory. 35 2. distinctive (not available in new zealand) 2. faxability (only for new zealand) on off on off use with phone company distinctive ringing service to register the ring pattern with the mfc. if you have faxability from telecom, you can use this function to store the ringing pattern of your fax number. and if you set it to on, you should use the registered number as a fax number only. 40 43 3. caller id display print report view or print a list of the last 30 caller ids stored in memory. 46 3. copy 1. copy mode auto text photo selects the copy resolution for your type of document. 58, 60 2. contrast - + adjust the contrast. 58, 60 3. paper type thin plain thick thicker identify the type of paper in the multi- purpose sheet feeder. 61 main menu menu selections options descriptions page submenu to accept www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
153 chapter 21 about fax machines if you are a first-time fax machine user, fax operation might seem a little mysterious. you will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. fax tones and handshake when someone is sending a fax, the fax machine sends fax calling tones, (cng tones) soft, intermittent beeps at 4-second intervals. you ll hear them when you dial and press fax start , and they continue for about 60 seconds after dialling. during that time, the sending machine must begin the handshake with the receiving machine. each time you use automatic procedures to send a fax, you are sending cng tones over the phone line. you ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message. the receiving fax responds with fax receiving tones loud, chirping sounds. a receiving fax chirps for about 60 seconds over the phone line, and the screen displays receiving . if the machine is set to the fax only mode, it will answer every call automatically with fax receiving tones. even if the other party hangs up, the machine continues to send the chirps for about 60 seconds, and the screen continues to display receiving . to cancel the receiving mode, press stop/exit . when the machine is in fax/tel (f/t) mode, it answers with a short beep. after this beep, the fax machine listens for cng tones, and then responds with receiving tones. the fax handshake is the time in which the sending machine s cng tones and the receiving machines chirps overlap. this must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. the handshake cannot begin until the call is answered, and the cng tones only last for about 60 seconds after the number is dialled. therefore, it s important for the receiving machine to answer the call in as few rings as possible. ecm (error correction mode) the error correction mode (ecm) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ecm transmissions are possible only between machines that both have the ecm feature. if they do, you may send and receive fax messages that are continuously checked for their integrity. sufficient memory must be available in the machine for this feature to work. when you have an external telephone answering device (tad) on your fax line, your tad will determine the number of rings before the call is answered. pay special attention to the directions in the installation chapter for connecting a tad (or answering machine) to the machine. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix 154 glossary adf (automatic document feeder capacity) refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. automatic e-mail printing software application that automatically prints incoming e-mail messages on the fax/mfc. (instructions are on the cd-rom.) automatic fax transmission sending a fax without picking up the handset or pressing hook . automatic redial a feature that enables the machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer. backup print sets the machine to print a copy of faxes that are received and stored in memory. beeper the sound the keys make when they are pressed, an error occurs or a document has been received or transmitted. beeper volume volume setting for the beep when you press a key or make an error. broadcasting the ability to send the same fax message to more than one location. caller id a service purchased from the telephone company that lets you see the number (or name) of the party calling you. cng tones the special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine. comm. error (communication error) an error during fax sending or receiving, usually caused by line noise or static. coding method method of coding the information contained in a document. all fax machines must use a minimum standard of modified huffman (mh). the machine is capable of greater compression method, modified read (mr) and modified modified read (mmr), if the receiving machine has the same capability. compatibility group the ability of one fax unit to communicate with another. compatibility is assured between itu-t group. contrast setting to compensate for dark or light documents, by lightening dark documents or darkening light documents. cover page prints a page at the other party s machine, that contains the sender and recipient s name and fax number, number of pages and comment. you can generate an electronic cover page at the other end with pre-programmed information from memory or you can print a sample cover page to fax with your document. cover page message the comment that is on the cover page. this is a programmable feature. delayed transmission sends your fax at a later time that day. distinctive ring a service purchased from the telephone company that provides another phone number on an existing phone line. the brother fax machine uses the new number to simulate a dedicated fax line. drum unit a printing device for the machine. dual access the machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
155 ecm (error correction mode) detects errors during fax transmission and resends the parts of the document that had errors. electronic cover page a preprogrammed cover page that is transmitted from the machine s memory, eliminating the need for making up cover pages manually. extension phone a telephone on the fax number that is plugged into a separate wall jack. external phone a tad (telephone answering device) or telephone that is plugged into the ext. socket of the machine. f/t ring time the length of time the machine rings (when the answer mode setting is fax/tel) to notify you to pick up a voice call that has been automatically answered. faxability a service purchased from the telephone company that provides another phone number on an existing phone line. the brother fax machine uses the new number to simulate a dedicated fax line. fax/tel mode you can receive faxes and telephone calls. do not use fax/tel if you are using an external answering machine. (with external telephone only) fax forwarding sends a fax received in memory to another preprogrammed fax number. fax storage you can store faxes in memory for remote retrieval. fax tones the signals sent by sending and receiving fax machines while communicating information. fine mode resolution is 203 x 196 dpi. it is used for small print and graphs. grey scale the shades of grey available for copying and faxing photographs. group number a combination of one touch (fax-2850) and/or speed dial numbers that are stored on a one touch dial (fax-2850) key or speed dial # for broadcasting. journal lists information about the last 200 incoming and outgoing faxes. tx means transmit. rx means receive. journal period the preprogrammed time period between automatically printed journal reports. you can print journal on demand without interrupting this cycle. lcd (liquid crystal display) the display screen on the machine that shows interactive messages during on-screen programming and defaults to the date and time when the machine is idle. manual fax when you press hook or lift the handset so you can hear the receiving fax machine answer before you press fax start to begin transmisson. menu mode the programming mode for changing the setting of the machine. one touch dial (fax-2850 only) keys on the machine control panel where you can store numbers for easy dialling. you must use a separate key for each number. out of paper reception receives faxes into the machine s memory when the machine is out of paper. overseas mode makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. pause allows you to place a 3.5 second delay in the dialling sequence stored. photo mode a resolution setting that uses varying shades of grey for the best representation of photographs. polling the process of a fax machine calling another fax machine to retrieve waiting fax messages. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix 156 pulse a form of dialling on a telephone line. print reduction reduces the size of incoming faxes. quick-dial list a listing of names and numbers stored in one touch (fax-2850) and speed dial memory, in numerical order. real time transmission when memory is full, you can send documents in real time. remaining jobs you can check which jobs are waiting in memory and cancel jobs individually. remote access the ability to access the machine remotely from a touch tone phone. remote activation allows you to transfer a fax call, answered at an extension phone, to the machine. remote access code the four-digit code that allows you to call and access the machine from a remote location. resolution the number of horizontal and vertical lines per inch. ring delay the number of telephone rings before the machine answers a call in fax/tel ( f/t ) or fax only mode. ring volume volume setting for the machine s ring. scanning the process of sending an electronic image of an original paper document into your computer. search you can search for names you have stored in one touch (fax-2850) and speed dial memories. speaker volume you can set the volume of the machine speaker. speed dial a preprogrammed number for easy dialling. you must press the search/speed dial key and # , then two digit code to start the dialling process. standard resolution 203 x 98 dpi. it is used for regular size text and quickest transmission. station id the stored information that appears on the top of faxed pages. it includes the sender s name and fax number. super fine resolution 203 x 391 dpi. best for very small print and line art. system setup list a printed report that shows the current setting of the machine. temporary setting you can select certain options for each fax transmission without changing the default settings. timer a feature that lets you program a fax to go out at a certain time, such as delayed fax or delayed polling receive. tone a form of dialling on the telephone line used for touch tone telephones. toner cartridge an accessory that holds toner for the drum unit on brother laser models. toner save a process that causes less toner to be affixed to the page to extend the life of the toner assembly. this will make the receiving document significantly lighter. transmission the process of sending documents over the phone lines from the machine to the receiving fax machine. transmission report a listing of each transmission, showing caller id, date, time, and number of pages. www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
157 index a accessories ...........................................146 activation code .....................................38 administrator .........................................73 alternating displays .............................. iii answering machine .................................5 auto reduction ......................................23 automatic document feeder (adf) ........1 automatic transmission ....................2, 18 b beeper volume ......................................12 broadcasting ...........................................33 brother control centre ...........................76 brother mfl-pro control centre .... 76-77 c chain dialling ........................................17 change drum soon ............117, 132 change toner .......................117, 129 check drum unit .........................117 check paper ...................................117 check paper size .........................117 cleaning (drum unit) ..........................128 cleaning (printer) .................................127 cleaning (scanner) ...............................127 comm.error ...................................117 connect (external telephone answering machine) ...............................................5 connect (external telephone) .................6 contrast ..................................................16 control panel overview .......................7, 9 cooling down ..............................117 copy (2in1/4in1) ....................................59 copy (enlarging/reducing) ...................57 copy contrast ........................................58 copy mode ...................................... 58, 60 copy operations .................................... 56 corrections ........................................... 147 cover open .................................... 117 cover page ............................................. 30 cover page message .............................. 31 d date and time ........................................ 11 deactivation code ................................. 38 delayed batch transmission ................. 32 delayed transmission (timer) .............. 32 device options ...................................... 72 dialling mode (tone/pulse) .................. 14 difficulty .............................................. 121 document (size) ...................................... 1 document jam ..................................... 119 drum unit (replacing) ........................ 132 dual access ........................................... 19 duplex printing ...................................... 69 e ecm (error correction mode) ............ 153 entering text ....................................... 147 error messages .................................... 117 extension telephone ............................. 38 external telephone ............................ 6, 38 external telephone answering device (tad) ................................................... 5 f f/t (fax/tel) ring time ....................... 21 f/t ring time ....................................... 38 fax detect .............................................. 22 fax forwarding ...................................... 52 fax storage ............................................ 52 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
158 appendix fax tones and handshake ...................153 fine (resolution) ....................................16 function selection table ......................148 g glossary ................................................154 grey scale ............................................143 h help ......................................................29 help ......................................................... ii i imac ......................................................107 importing ................................................91 inserting spaces ...................................147 international calls ..................................32 j job cancel ..............................................35 journal ..............................................29 journal period ..............................28 journal period .........................................28 m macintosh g3, g4 or imac ............107 maintenance .........................................117 memory security ....................................35 memory storage .......................................4 menu mode ..........................................148 menu selection table ..........................148 multi-function link pro suite .............95 multi-purpose sheet feeder ...................62 mute .......................................................26 n navigation keys .................................8, 10 no response/busy .......................118 not assigned .................................118 o one touch dial (changing) ...................15 one touch dial (storing) ......................14 on-screen programming ........................iii options .....................................................7 options key ...........................................58 order form ......................................29 order form .............................................29 out of memory ..............................57 outgoing message ...................................6 overseas mode .......................................32 p packing and shipping ..........................125 page setting ...........................................71 paper ......................................................65 paper jam ........................................118 paper jam .............................................119 paper type .............................................65 paperport .............................................89 pause ......................................................18 pc fax ..................................................96 pc fax (sending) ...............................105 pc fax (setting) ...................................96 pc fax sending (for macintosh) ......109 photo (resolution) .................................16 pls open cover .............................118 polling (receive) ...................................49 polling (transmit) ..................................51 power cord ..............................................3 power save .............................................13 print a report .........................................29 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
159 print date & time ..................................74 print density ..........................................23 printer driver settings ...........................66 product description ..............................143 q quick print setup ...................................72 quick-dial ........................................29 quick-dial (list) ................................29 r real time transmission ........................19 receive mode ........................................20 reception into memory .........................24 remote access code .............................53 remote code (changing) .......................39 remote commands ................................54 remote control access card . . 16 0 remote retrieval ....................................53 remote setup .........................................95 reports ...................................................28 reports/recall ......................................7, 9 reset key ...............................................64 resolution ..............................................16 ring delay .............................................21 ring volume ..........................................12 s scan image .............................................78 scan keys ...............................................77 scan to e-mail ........................................78 scan to file .............................................82 scan to word processor .........................85 scan/ocr ...............................................78 scanning into pc ....................................92 scansoft paperport ..........................89 search .....................................................17 simultaneous printing/fax ..................... 64 sleep mode ............................................ 13 speaker volume ..................................... 12 special characters ................................ 147 specifications ....................................... 143 speed dial .............................................. 15 speed dial (changing) .......................... 15 standard (resolution) ............................ 16 station id ............................................... 11 storing telephone number .................... 14 system setup .................................. 29 t to change remote codes ...................... 39 tone/pulse ............................................. 14 toner cartridge (replacing) ................ 129 toner empty ................................. 118 toner save ............................................. 13 trademarks .......................................... 146 transmission report ............................... 28 transmission verification report .......... 28 troubleshooting ................................... 117 w watermark ............................................. 70 word processor ...................................... 85 www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
appendix 160 4 1 r emote c ontrol a ccess c ard using remote access code 1 dial the machine phone number from a touch tone phone. 2 enter your remote control access code (159 ) after the beep. 3 the machine signals the kinds of messages received: 1 long beep fax message(s) no beeps no messages 4 after 2 short beeps, enter a command. 5 press 9 0 to reset the machine when you finish. 6 hang up. change remote access code 1 press menu/set , 2 , 5 , 3 . 2 enter the 3-digit number. the cannot be changed. 3 press menu/set . 4 press stop/exit . change answer mode press 9 8 then for tad , press 1 . fax/tel (f/t) , press 2 . fax , press 3 . exit remote operation press 9 0 . www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
161 2 3 remote commands change fax forwarding setting press 9 5 turn fax forwarding off press 1 . turn fax forwarding on press 2 . program fax forward number press 4 . enter the new number of the remote fax machine where you want your fax message forwarded and then press # # . turn fax storage on press 6 . turn fax storage off press 7 . retrieve fax press 9 6 retrieve all faxes press 2 , then enter the number of remote fax machine, and then # # . after the beep, hang up and wait. erase all fax messages press 3 . check the receiving status press 9 7 1 . 1 long beep - fax message(s) 3 short beeps - no messages then to then to www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet
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this machine is approved for use in the country of purchase only, local brother companies or their dealers will only support machines purchased in their own countries. arl/asa/nz v ersion a printed in china www.datasheet www.datasheet www.datasheet www.datasheet 4u 4u4u 4u .com .com .com .com 4 .com u datasheet

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